Accounting Tips, Product News & Stories

Your Guide to Product Questions, Support, and Behind-the-Scenes Stories.

Receipt-AI.com brand image placed on a disc golf basket outdoors in a wooded park. Overlaid in bold white text: 'The best defense is building a great product with great experience.' The Receipt-AI.com domain appears in the lower corner, reinforcing the company’s philosophy of simplicity and customer-focused design.

Story

The Best Defense: Great Products, Better Service

Tired of chasing receipts, fixing duplicate entries, and cleaning messy reports? Let Receipt-AI handle it - simple, stress-free, automatic. Our competitors a...

Sep 15, 2025 | 2 min read

We Got The Receipts

Customer Experience

Business Strategy

Receipt-AI.com: A digital interface displays a receipts table with three columns: Date, Vendor, and Total. The first row shows a checkbox, date 2023-05-27, vendor BBQ King House, and total $66.92. Next to the vendor name, a yellow pill-shaped label reads “Duplicate”. The second row below shows the same date, vendor, and amount, but without the duplicate label.

Support

🍁 New: Receipt Duplicate Detection

Stay on Top of Your Business Receipts. Without Stress, Spreadsheets, or Manual Data Entry. Try Receipt-AI today. Ever uploaded the same receipt twice? (We’ve...

Sep 09, 2025 | 2 min read

Accounting Made Easy

Receipt Duplicate Detection

Receipt-AI

Receipt-AI.com founders: Queenie Peng and Ian Heraty on the 41st Chicago beach with the city skyline in the background, highlighting the startup’s roots in Chicago.

Story

Built in Chicago With Love: The Journey of Receipt-AI

In 2023, we celebrated our very first user. Today, Receipt-AI has processed over $16M in receipts. Receipt-AI is built for teams on the road: ✓ Save 97% of t...

Sep 02, 2025 | 1 min read

Expense Management

Xero

QuickBooks Online

Logos of Xero and Intuit QuickBooks Online, each labeled with ‘Updated 7 days ago,’ illustrating how Receipt-AI keeps accounting software up to date automatically.

Support

Smarter Bookkeeping: Automatic Accounting Syncing with Receipt-AI

Edits in Receipt-AI are automatically synced to QuickBooks or Xero. Archiving a receipt in Receipt-AI does not delete it from your accounting software. Click...

Aug 29, 2025 | 3 min read

Receipt Syncing

QuickBooks Online

Xero

If we had to remove every feature except for ONE, what would we keep? Now flip it: if we remove a feature and nothing changes, what would it be? Ask 100 users this, and we'll quickly see what’s the most valuable and what isn't. Keep trimming. Keep improving. Until only what truly matters remains.

Story

Building Receipt-AI: Finding What Truly Matters

When we started building Receipt-AI, we asked ourselves a simple but uncomfortable question: “If we had to remove every feature except ONE, what would we kee...

Aug 28, 2025 | 1 min read

AI for Business

Expense Management

Accounting automation

How Receipts Appear in Xero with Receipt-AI (Files, Spend Money Transactions, and Line Items): Xero Spend Money transaction automatically created from a receipt via Receipt-AI. The Uber transaction shows amount $64.92 categorized as Travel, with the receipt file attached and the Receipt-AI ID 641 filled into the Reference field for audit tracking.

Support

How Receipts Appear in Xero with Receipt-AI (Files, Spend Money Transactions, and Line Items)

Quick Navigation 1. Receipt as a File Only 2. Receipt Linked to a Spend Money Transaction 3. Receipt Linked to a Spend Money Transaction with Line Item Detai...

Aug 18, 2025 | 4 min read

Xero Transactions

Xero Integration

AI Receipt SMS

How Receipts Appear in QuickBooks Online with Receipt-AI (Attachments, Expenses, and Line Items): QuickBooks Online screenshot showing a receipt uploaded via Receipt-AI stored only as an attachment. The file 2025-03-24_uber_64.92_queenie-peng.pdf appears in the attachments section without an expense entry. This demonstrates the Attachment Only mode, where businesses store receipts for compliance and audits without creating linked expenses.

Support

How Receipts Appear in QuickBooks Online with Receipt-AI (Attachments, Expenses, and Line Items)

In this guide, we’ll show you the three ways receipts from Receipt-AI can appear in QuickBooks Online — from simple attachments to fully itemized expenses. U...

Aug 18, 2025 | 5 min read

QuickBooks Online

Expense Management

Accounting Automation

How to Undo a Reconciliation in QuickBooks Online: QuickBooks Online Bank transactions page with the transaction status tabs displayed horizontally: For review, Categorized, and Excluded. The Categorized tab is selected in dark grey to filter and show only transactions that have already been matched or added to the books.

Support

How to Undo a Reconciliation in QuickBooks Online

If you’ve accidentally reconciled a transaction in QuickBooks Online, don’t worry-you can undo it quickly. Follow these step-by-step instructions to fix it, ...

Aug 15, 2025 | 2 min read

QuickBooks Online

Bookkeeping Tips

Accounting Help

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Blog

How to Upload Receipts via SMS for Expense Tracking

Expense tracking is usually a chore. You collect paper receipts, scan them later, and then spend hours entering details into a report. With Receipt-AI, you c...

Aug 15, 2025 | 2 min read

Expense Tracking

FinTech

Expense Management

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Story

We Launched 3 Times to Get 1 Product Right

Third Time. Right Time. We launched Receipt-AI twice. We learned twice. Now we are shipping what we should have shipped on day one. The operating system: fin...

Aug 15, 2025 | 2 min read

Product Launch

SaaS

Productivity

Key metrics from Receipt-AI.com: 17,434+ receipts uploaded, 97% higher productivity, 29,637 minutes saved, and $12.2M+ in total expenses processed.

Story

How We Processed $12M in Receipts (Starting From $1M)

From $1M to $12M receipts processed with Receipt-AI: Year 1: $1M Year 2: $5M Last 2 months: $12M $7M in 60 days. How? We listened. We simplified onboarding. ...

Aug 07, 2025 | 1 min read

10 Free Receipts

Accounting Automation

Expense Management

A brick building with two visible windows and three bricked-up window spaces between them, symbolizing outdated decisions and invisible costs, inspired by the historic 'window tax.'

Story

Your Accounting Workflow Has a Window Tax

If you don’t question default decisions, they become invisible taxes on your business. In 1700s France. The government needed money. So they created the Wind...

Jul 29, 2025 | 1 min read

Business Operations

Accounting Ops

Expense Management

A close-up of a printed restaurant receipt showing detailed receipt line items: one Daily Market Soup (Chef’s Choice) for $8.00, one 16oz hot latte with 2% milk for $5.75, two 16oz Kwik Drip coffees at $4.00 each totaling $8.00, and one Base Breakfast Bagel with bacon, egg & cheese on an everything bagel for $7.00. The receipt includes a subtotal of $28.75 and a POS sales tax of $3.09. This is the type of itemized transaction data Receipt-AI automatically extracts and categorizes for expense tracking, now available across all pricing plans.

Support

We Made Receipt Line Items Standard for All Plans

Receipt Line Items Are No Longer Just for Business Plans. We removed our #1 objection. "Too expensive. Line items are only on the Business plan." They were r...

Jul 22, 2025 | 1 min read

User Feedback

Accounting Automation

Expense Management

Bulk edit receipts in Receipt-AI.com: select multiple receipts and move them to folders with one click.

Support

3 tools to clean up your receipts. Bulk. Sort. Filter.

Wasting hours on receipts? Not anymore. We just launched 3 powerful updates to help you get organized fast, without clicking around. 1. Bulk → Edit multiple ...

Jul 17, 2025 | 1 min read

receipt management software

bulk receipt editing tool

sort and filter business receipts

Me and my co-founder at a Chicago Cubs game. A relaxed moment outside the office. We build Receipt-AI.com to manage receipts using AI and SMS for busy, traveling teams.

Story

The Simplest Growth Strategy No One Follows

Most people ignore what’s already working. They get bored. They chase shiny tactics. They jump to the next big thing. We use one filter: What’s the 20% effor...

Jul 07, 2025 | 1 min read

Start up

Growth Mindset

Business Strategy

Become the Version You’re Proud Of: Meet Turkey - he's focused, calm, and completely unbothered by receipts. Your team could be too. Receipt-AI.com: We help busy traveling teams manage receipts with AI and SMS.

Story

Become the Version You’re Proud Of

Fear is short term pain. Regret is long term pain. Comfort is short term gain. Fulfillment is long term gain. - Alex Hormozi The version of you that grows du...

Jun 24, 2025 | 1 min read

Growth Mindset

Keep Going

Expense Management

London Underground sign outside a subway entrance, with a modern office building and pedestrians in the background.

Story

The Mistake Most Businesses Make When Things Go Wrong

People don’t expect perfection. They expect progress and communication. A lesson from the London Underground In the 1990s, the London Underground had a serio...

Jun 12, 2025 | 1 min read

Business Communication

Customers Experience

Transparency

Receipt-AI demo interface showing a drag-and-drop upload box with the message: 'Automate the process, save 97% of your time. Drag and drop receipts here. One file = One receipt.

Support

Try Receipt-AI: Your First 10 Are On Us.

Still typing receipts by hand? There’s a better way. No installs. Simple setup. Just text us a photo of your receipt. Here’s how it works: Take a photo of yo...

Jun 05, 2025 | 1 min read

Free 10 Receipts

Expense Management

Bookkeepers

Re: Welcome to Receipt-Al, alyson I think I'm starting to get it Queenie!!!! I've been able to reconcile 2 of the million visa bills for April! | have 2 green checkmarks. Dang I need a badge and a glass of wine to

Story

Building for One

We spent a month building a custom feature for one customer. After she used it for the first time, she messaged us: “Dang I need a badge and a glass of wine ...

May 08, 2025 | 1 min read

Customer Love

Build with Users

Product Development

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Support

How to Set Up Your Chart of Accounts in Receipt-AI

Manual receipt categorization = lost time, missed claims, and wasted money. Here's how we fix it 👇 Set up your Chart of Accounts once in Receipt-AI. ✅ No swi...

May 07, 2025 | 3 min read

Accounting Automation

Chart of Accounts

Expense Tracking

Founders of Receipt-AI.com: Queenie Peng and Ian Heraty. We help busy, traveling teams manage receipts using AI and SMS!

Story

From Zero to $5M Tracked: The 2-Year Journey of Receipt-AI

2 years ago on May 1st, we launched Receipt-AI. In 2023, We had: 1 user (shoutout to Igor — our Day One believer) 88 receipts processed 132 minutes saved $0 ...

May 02, 2025 | 1 min read

Celebrate Small Wins

Start up

2 year journey

Queenie, founder of Receipt-AI, holding an iPhone while demonstrating how to upload receipt line items to QuickBooks using AI and SMS. The image includes bold text that says 'How to Upload Receipt Line Items to QuickBooks via SMS' along with the Receipt-AI.com logo and branding.

Support

Receipt AI and SMS: The Easiest Way to Send Receipt Line Items to QuickBooks Online

Watch It here: (1:24) How to Enable Line Items in QuickBooks Go to Dashboard, click Edit Profile. Enable One-Click Reconciliation and Line Items. Go to Accou...

Apr 17, 2025 | 2 min read

AI Bookkeeping Tools

QuickBooks Receipt Automation

AI Receipt and SMS

The Power of Patience: What 38 Years of Nintendo Golf Teaches Us: Side-by-side image comparing Nintendo's Golf game from 1984 and 2022. The 1984 version on the left shows a pixelated golfer and a top-down course layout with basic graphics and wind indicators. The 2022 version on the right displays a modern, 3D golf course with realistic visuals, a character preparing to swing, a detailed mini-map, and wind speed shown in meters per second. The image illustrates nearly four decades of design and technological evolution in the same game concept.

Story

The Power of Patience: What 38 Years of Nintendo Golf Teaches Us

What happens when you build the same product for 38 years? You get better. Not overnight. Not viral. Just better. In 1984, Nintendo released Golf. Simple. Bl...

Apr 16, 2025 | 1 min read

Product Design

Built To Last

Long Game Thinking

Step-by-step guide to changing your subscription on Receipt-AI, including instructions for upgrades, downgrades, and prorated billing.

Support

How to Change Your Subscription on Receipt-AI

Need to upgrade, downgrade, or switch your Receipt-AI subscription? Here’s how to do it quickly and easily—plus a breakdown of how prorated billing works. 1....

Apr 15, 2025 | 2 min read

Subscriptions

Customer Support

Prorated Billing

Logo for Receipt-AI.com with a black icon resembling a receipt and cat face, and text stating '#1 Receipt AI App' with five stars, on a soft gradient background.

Story

7 Lessons Business Taught Me That School Never Did

Business has been my real teacher. While school gave me a foundation, building something from the ground up delivered the hard, practical lessons that shaped...

Apr 07, 2025 | 2 min read

founder lessons

business growth

Receipt AI and SMS

Side-by-side comparison of the receipt-ai logo: on the left, the original logo shows a minimalist white cat made of simple geometric shapes, including two circular eyes and a blocky tail, set against a black background. On the right, the Ghibli-style version reimagines the logo as a hand-drawn white cartoon cat with large expressive eyes, soft rounded features, and subtle shading, evoking the warm, whimsical style of Studio Ghibli.

Story

We Made Our Logo Ghibli 🐈‍⬛

And yes, we used AI. At Receipt-AI, we usually work on tools that make receipts smarter. But one afternoon, we decided to do something different — something ...

Mar 31, 2025 | 2 min read

Branding

StudioGhibli

Creativity

Two paper receipts side-by-side on a flat surface. Left Receipt: From the United States Postal Service (USPS), dated March 8, 2025, at 4:21 PM. It shows two tracking numbers for prepaid mail to Trenton, NJ. Both shipments cost $0.00 and are marked with “Accepted.” The tracking numbers are: 9302 2105 8470 0206 6467 55 (circled in yellow) 9302 2105 8470 0206 2844 81 (circled in yellow) The receipt includes standard USPS information about tracking and refunds. Right Receipt: From Taipei Cafe (Chinatown) in Chicago, IL, dated March 26, 2025, at 2:59 PM. It’s for a dine-in order (#4H4T7A) totaling $16.71. The subtotal is $14.95, with $1.76 tax. It lists card details partially and shows tip suggestions: 18% = $3.01 20% = $3.35 22% = $3.69 The receipt includes a signature line and “powered by chowbus” at the bottom.

Support

What to do if you have Two Receipts in One Image

Sometimes both receipts end up in a single photo. No stress—here’s the easiest way to fix it. The Easiest Way If Receipt-AI already picked up the left receip...

Mar 27, 2025 | 2 min read

How To Guide

Receipt AI and SMS

Expense Tracking

Receipt-AI.com: IRS Direct Pay Business payment confirmation screen showing that a payment has been submitted

Story

Every Founder Pays Tuition — Ours Came with a Receipt

Even when you do everything right — you can still pay the price. We received a surprise $10,000 bill from the IRS. They gave us 10 days to respond. After hou...

Mar 23, 2025 | 1 min read

Entrepreneurship

Startups

Resilience

Receipt-AI performance stats: Over 10,003 receipts uploaded, 97% higher productivity, 17,005 minutes saved, and $4.24M+ in total expenses tracked. Helping users save time and money efficiently.

Story

Receipt-AI: From Idea to 10K+ Receipts

10K+ receipts. Started as an idea—now saving people time and money. Grateful for everyone who trusts us.

Mar 18, 2025 | 1 min read

Made in the USA

Expense Tracking

Chicago

Fast, Simple, Instant – The New Way to Find Receipts by Receipt-AI.com: Screenshot of a receipt management dashboard named 'Receipt-AI.' The interface displays a list of receipts with filters for date and member selection. A dropdown calendar is open, showing options to filter receipts by year (2023, 2024, 2025) and month. The dashboard also includes total receipts and total expenses statistics. The top navigation bar has options like Upload, Insights, Folders, Accounts, and Team, with a user profile labeled 'Queenie' in the top right corner.

Support

Fast, Simple, Instant – The New Way to Find Receipts

See how Receipt-AI.com filters receipts in the fewest clicks possible. We value simplicity. 👌 Finding Receipts Is a Pain. We Fixed It. Ever lose 10 minutes j...

Mar 14, 2025 | 1 min read

Work Smarter

Product Update

Receipt AI and SMS

Stick-figure illustration from the “How Receipt-AI Builds a Great Product: Removing Obstacles to Drive Success” article, showing customers on a boat navigating rocks in a river toward a goal, and then happily reaching the goal without any obstacles.

Story

How Receipt-AI Builds a Great Product

Yury has been coaching the Receipt-AI team for almost a year. His product knowledge is next level. Every time we talk, he helps us see things differently and...

Mar 12, 2025 | 2 min read

Business Growth

Expense Tracking

Receipt AI and SMS

A team of Navy SEALs emerging from the ocean, fully equipped with tactical gear and weapons, as they move through the water during a mission.

Story

Receipt-AI: Unstoppable Team

Imagine This: Your hands and feet are bound. You’re thrown into open water. Now swim 300 yards. Sounds impossible? Except Navy SEALs do it. “I can’t swim lik...

Feb 28, 2025 | 1 min read

Stay In The Game

Founders

Unstoppable Mindset

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Story

5 Free Tools that Save Time & Money (Steal These)

I run Receipt-AI, and I’m all about working smarter, and harder. These 5 free tools help me move faster and get more done. If you’re building anything online...

Feb 23, 2025 | 2 min read

Time Is Money

Productivity Tools

Free Resources

Sometimes you need patience and the long game to see the bigger picture. My brother, Zhicheng Peng, runs an LED light company. (深圳市成杰照明有限公司)

Story

The Power of Playing the Long Game in Business

My little brother built an LED light company from scratch. Every visit, we’d talk business. Last time, I told him I was cutting our lowest pricing tier. "Too...

Feb 17, 2025 | 1 min read

Long Term Success

Business Growth

Customer Loyalty

A promotional image for a receipt management service using AI and SMS. The image shows a smartphone camera capturing a photo of a coffee shop receipt on a wooden surface. The receipt belongs to "Jackalope Coffee & Tea House" and includes transaction details. The overlay text reads, "Trusted by 100+ businesses. Upload Receipts using AI and SMS. - Receipt-AI.com

Blog

You’re Losing Money on Receipts. (Here’s How to Stop It in 5 Seconds)

Are lost receipts, manual data entry, and delayed reimbursements draining your time and money? If your business still relies on outdated expense tracking met...

Feb 13, 2025 | 2 min read

AI expense management

receipt tracking automation

automate expense reports

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Story

DeepSeek vs OpenAI: Which One Are You Betting On?

Deepseek or OpenAI? When I was a kid, I learned British English. Rubber vs. Eraser Colour or Color? I still remember my teacher telling me, “Don’t dodge!”—be...

Jan 30, 2025 | 1 min read

Business Strategy

AI Trends

OpenAI

Founders of Receipt AI explaining why saying no to unnecessary meetings helps focus on building and improving their AI-powered expense management solution.

Story

Why We Don’t Take Every Meeting (And Neither Should You)

We canceled a prospect’s meeting. Here’s why. I know what you’re thinking: "You’re a startup. Don’t you need to talk to everyone?" No. When booking a demo, w...

Jan 27, 2025 | 1 min read

Customer Focus

Demo Strategy

Start up

Screenshot of a tweet from Queenie Peng, founder of Receipt-AI, stating 'Responsibility is the core of greatness,' emphasizing leadership and accountability.

Story

Responsibility is the Core of Greatness

Own your actions. That makes you an adult. Own your team’s actions. That makes you a leader. Own everything—the wins, the losses, the results. That’s leaders...

Jan 21, 2025 | 1 min read

Startup

Accountability

Chicago

Hand holding a bold red and gold emblem symbolizing speed and action, reflecting Receipt-AI's 'Speed Over Perfection' approach to streamlining expense management.

Story

Speed Over Perfection: Why Taking Action Now is the Only Shortcut

Speed beats perfection. Every. Single. Time. While competitors spend weeks debating whether to A/B test the color of a button, we’ve already changed it, ship...

Jan 21, 2025 | 1 min read

Fast Decision-Making

Speed Over Perfection

Automating Expense Management

Open laptop on a wooden table in a cozy café, displaying a webpage about managing receipts with AI and SMS for traveling teams. A coffee cup sits nearby, surrounded by plants and warm lighting.

Story

3 Game-Changing Lessons to Build a Better Business

Building a business is hard. Here are 3 lessons I learned that’ll save you time and money: 1. Instead of a white lie, tell the white truth. Honesty matters. ...

Jan 21, 2025 | 1 min read

Entrepreneurship

Business Growth

Best Receipt App

Founders of Receipt-AI.com: Ian Heraty and Queenie Peng

Story

One Idea Can Change Everything

Think Every Problem's Been Solved? Think Again. Ideas don’t just happen—they’re built. It starts with seeing a problem and doing something about it. Ian Hera...

Dec 24, 2024 | 1 min read

Startup

Smart Receipt Scanner

Expense Tracking

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Accountants

Mowery & Schoenfeld | Accounting Firm in Lincolnshire, IL

What is Mowery & Schoenfeld? Mowery & Schoenfeld is a leading accounting, tax, and consulting firm based in Lincolnshire, Illinois. Established in 19...

Dec 21, 2024 | 3 min read

Lincolnshire Accounting Firm

Business Growth Services

Mid-Sized Companies Accounting

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Accountants

H.D. Roseth & Associates | Accounting Firm in Riverwoods, IL

What is H.D. Roseth & Associates? H.D. Roseth & Associates is a full-service accounting firm based in Riverwoods, Illinois. They offer a comprehensiv...

Dec 21, 2024 | 1 min read

Riverwoods Accounting Firm

Tax Preparation Experts

Financial Consulting Services

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Accountants

Catalano, Caboor & Co. | Accounting Firm in Lombard, IL

What is Catalano, Caboor & Co.? Catalano, Caboor & Co. is a full-service certified public accounting firm located in Lombard, Illinois. Established i...

Dec 21, 2024 | 3 min read

Lombard Accounting Firm

Tax Preparation Experts

Audit Services

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Accountants

Norman Professional Services | Accounting Firm in Oak Park, IL

What is Norman Professional Services? Norman Professional Services (NPS) is a boutique accounting and financial consulting firm based in Oak Park, Illinois. ...

Dec 21, 2024 | 2 min read

Oak Park Accounting Firm

Strategic Planning Experts

Norman Professional Services

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Accountants

Crowe LLP | Accounting Firm in Chicago, IL

What is Crowe LLP? Crowe LLP is a leading public accounting, consulting, and technology firm with a global presence. Headquartered in Chicago, Illinois, Crow...

Dec 21, 2024 | 2 min read

Chicago Accounting Firm

Global Audit Services

Crowe LLP

The Accountrepreneur LLC is a dynamic accounting and consulting firm based in Chicago, Illinois, dedicated to helping businesses in the food and beverage industry manage their financial operations effectively.

Accountants

The Accountrepreneur LLC | Accounting Firm in Chicago, IL

What is The Accountrepreneur LLC? The Accountrepreneur LLC is a Chicago-based accounting firm specializing in outsourced CPA and CFO services. Established in...

Dec 20, 2024 | 2 min read

Chicago Accounting Services

Small Business Financial Consulting

Food and Beverage Accounting Experts

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Accountants

The 10X Accountant | Accounting Firm in Lombard, Illinois

What is The 10X Accountant? The 10X Accountant is a premier accounting firm based in Schaumburg, Illinois, dedicated to empowering businesses with innovative...

Dec 20, 2024 | 3 min read

Small Business Accounting Services

Bookkeeping and Tax Preparation

Fractional CFO for SMEs

Standing in front of the Berkshire Hathaway building—a reminder of the long-term value and strategic thinking we are aiming for.

Story

Why Black Friday Don’t Work for B2B: Lessons from Receipt-AI

Last Thanksgiving, I ran an experiment with pricing for Receipt-AI. We did a 1-week Black Friday sale. Here's what happened: First, no matter how long the sa...

Dec 13, 2024 | 1 min read

Chicago Startup

SaaS Insights

B2B Pricing Strategy

A professional accountant smiling at her desk with a laptop, representing the reconciliation process in accounting.

Blog

Reconcile Definition in Accounting

In accounting, reconciliation is the process of ensuring that two sets of financial records are in agreement. It involves comparing internal financial record...

Dec 11, 2024 | 4 min read

Account Reconciliation

Financial Accuracy Tools

Automated Bookkeeping Solutions

Stacks of coins representing the financial balance concept in double-entry accounting

Blog

What is Double-Entry Accounting?

Double-entry accounting is a systematic method of recording financial transactions in which every transaction affects at least two accounts. It forms the bac...

Dec 11, 2024 | 3 min read

Bookkeeping Automation Tools

Financial Record Management

Double-Entry Accounting

Forensic accountant analyzing financial records and making notes, illustrating investigative techniques in forensic accounting

Blog

What is Forensic Accounting?

Forensic accounting is a specialized field of accounting that focuses on investigating financial discrepancies, fraud, and disputes. Combining accounting, au...

Dec 11, 2024 | 4 min read

Forensic Accounting

Fraud Detection

Financial Investigation Solutions

An accountant working on a laptop with notes, representing financial management and accounting equation concepts

Blog

What is the Accounting Equation?

The accounting equation is one of the foundational principles of accounting, providing a clear and concise framework for understanding the financial position...

Dec 11, 2024 | 4 min read

Digital Bookkeeping

Expense Management

Accounting Automation

Illustration of a person in a suit standing in front of a large coin with a dollar sign and an upward arrow, symbolizing financial growth and cost management

Blog

What is Cost Accounting?

Cost accounting is a branch of accounting that focuses on the recording, analysis, and reporting of costs associated with the production and operation of a b...

Dec 11, 2024 | 2 min read

Cost Accounting

Accounting Techniques

Business Finance

Signup form for Receipt-AI with a success message, email input field, and call-to-action button saying 'Start texting receipts.' The page also features accolades like '#1 Receipt AI App' and 'Intuit QuickBooks' with star ratings below.

Story

Proof We’re Building Something That Matters

Big problems = Big progress. Since launching One-Click Reconciliation, we’ve been under attack. 🚨 Bots are flooding Receipt-AI with fake emails, lowering our...

Dec 09, 2024 | 1 min read

ai receipt scanner

start up

chicago

Two hands meeting in a high-five during a public event, symbolizing achievement and success, representing the milestone: 'Receipt-AI: $3.3 Million in Receipts Processed.

Story

Receipt-AI: $3.3 millions in receipts processed

Receipt-AI just hit $3.3M in receipts processed. First $1M? Took us a year. Next $2M? Six months. The lesson: Listen to your users. Iterate. Repeat.

Nov 30, 2024 | 1 min read

celebrate small wins

ai receipt scanner

total receipts processed

A hand holding a receipt, with blurred receipts in the background, symbolizing manual receipt management and the need for automated reconciliation tools like Receipt AI.

Blog

What is reconciliation in accounting?

Reconciliation, in a financial context, is the process of comparing two sets of records to ensure their accuracy and consistency. Typically, it involves matc...

Nov 20, 2024 | 3 min read

Financial Reconciliation

QuickBooks Integration

One Click Reconciliation

Receipt AI What is a Chart of Accounts: Person holding a tablet with a virtual bar chart and line graph, symbolizing the organization of financial categories in a chart of accounts.

Blog

What is a Chart of Accounts?

A chart of accounts is like a big list that helps a business organize its money. It shows all the places where the business receive or spends money, like a "...

Nov 15, 2024 | 2 min read

Chart of Accounts Basics

AI Receipt Scanner

Financial Organization Tips

An accountant is working on reconciling expenses at a computer in a modern office setting, with the text 'Introducing One-Click Reconciliation with Receipt AI' displayed in a black banner. Other people are visible working in the background.

Support

Introducing One-Click Reconciliation

Automate your expense matching in QuickBooks and Xero — no more manual headaches. The Problem It Solves If you’ve ever spent hours digging through bank trans...

Nov 11, 2024 | 5 min read

one click reconciliation

accounting software integration

ai receipt sms

Screenshot of a 'Spend Money' transaction record in Xero. The transaction is for Central City Parking, dated June 30, 2024, with a total amount of $12.00. The details show a unit price of $10.98 and a sales tax of $1.02. The transaction is categorized under the 'Automobile' account. A related file named '2024-06-30_central-city-parking_12.00_.jpeg' is attached, shown in a pop-up with an option to add files. The bank account listed is a checking account at City National Bank.

Support

What does the Transaction look like in Xero with Receipt-AI?

Receipt-AI extracts, renames and uploads receipts to Xero, then categorizes receipts based on your Chart of Accounts automatically for easy one-click reconci...

Nov 06, 2024 | 1 min read

One-Click Reconciliation

Xero reconcile

Expense Management

Introducing One-Click Reconciliation with QuickBooks and Receipt-AI: Screenshot of an expense record titled 'Expense #Receipt-AI.com-1417' for $87.50. The payee is Pye's Cake, and the payment is from a checking account with a balance of -$134,090.12. The payment date is June 5, 2023. The expense is categorized under 'Meals and Entertainment,' with a description of 'Pye's cake.' An attachment named '2023-06-05_pye’s-cake_87.50.png' is included. There is also an option to manage tags.

Support

What does the Expense look like in QuickBooks with Receipt-AI?

Made in the USA, Receipt-AI extracts, renames, and uploads receipts to QuickBooks, then categorizes receipts based on your Chart of Accounts automatically fo...

Nov 06, 2024 | 1 min read

One-Click Reconciliation

QuickBooks Integration

Expense Management

Introducing One-Click Reconciliation with Xero and Receipt-AI: This image shows a checking account reconciliation screen from Xero. The checking account number is 132435465. It displays two balances:* Balance in Xero: -$5,092.83 (negative balance) * Statement balance (as of October 10): $1,608.77. There is a button labeled Reconcile 29 items, indicating that 29 transactions need to be reconciled. Below this, there is a graphical representation of the account's balance trend over time. The blue section corresponds to dates before October 6, and the red section starts from October 6, signifying a transition or discrepancy in the account balance. The timeline spans from September 22 to October 13, showing small fluctuations in the balance over this period.

Support

How to Reconcile in Xero with One Click

Great news! We have made it even easier to reconcile your transactions in Xero. After selecting your bank and expense accounts for receipts, reconciling in X...

Nov 06, 2024 | 1 min read

one click reconciliation

expense management

xero reconcile

Introducing One-Click Reconciliation with QuickBooks and Receipt-AI: This image shows a checking account reconciliation screen from QuickBooks. The checking account number is 132435465. It displays two balances:* Balance in QuickBooks: -$5,092.83 (negative balance) * Statement balance (as of October 10): $1,608.77. There is a button labeled Reconcile 29 items, indicating that 29 transactions need to be reconciled. Below this, there is a graphical representation of the account's balance trend over time. The blue section corresponds to dates before October 6, and the red section starts from October 6, signifying a transition or discrepancy in the account balance. The timeline spans from September 22 to October 13, showing small fluctuations in the balance over this period.

Support

How to Reconcile in QuickBooks with One Click?

Great news! We have made it even easier to reconcile your expenses in QuickBooks. After selecting your bank and expense accounts for receipts, reconciling in...

Nov 06, 2024 | 1 min read

one click reconciliation

chart of accounts

expense reconciliation

How to setup Chart of Accounts in Receipt-AI? Screenshot of the 'Chart of Accounts' setup page in Receipt-AI. The image shows two payment options in card format. The first card displays a bank account labeled "Checking" with the last four digits as "5678." The second card represents a credit card labeled "Mastercard" with the last four digits "1234." Both cards have a checkmark icon in the upper right corner, indicating selection or availability. The background is dark, while the cards have a white background with black text.

Support

How to setup Chart of Accounts in Receipt-AI?

Great news! We have made it even easier to reconcile your expenses in your accounting software. After you upload receipts to Receipt-AI, our system categoriz...

Nov 06, 2024 | 2 min read

Expense Reconciliation

Accounting Software Integration

Receipt Categorization

This image shows a confirmation screen from Intuit Developer, announcing the successful publication of the Receipt-AI application. The message states, "Congratulations! Your Application has been Published," and notes there may be up to a 30-minute delay before Receipt-AI appears on Apps.com. Links for "Support," "Developer Forums," and "FAQs" are also provided at the bottom. This screen signifies that Receipt-AI is now published and will soon be accessible to QuickBooks online global users.

Support

Receipt-AI is Available to QuickBooks Global Customers

Made in the USA, Receipt-AI is available to QuickBooks Online customers globally✌️ Managing expenses can be a time-consuming and error-prone task for busines...

Sep 25, 2024 | 3 min read

Expense Management

QuickBooks Global

Small Business

Receipt from Whole Foods Market dated March 24, 2023 for $43.33. Items purchased include Pizza Slice ($3.99), KLMA OG Unhomogenized Milk ($5.69), RTSRV Rye Whisky ($24.99), and San Francisco Sourdough ($5.49). Subtotal $40.16 with $2.00 discount, tax $3.17, total $43.33. Payment made with a debit card ending in 3714 from Ally Bank. Receipt-AI extracted merchant name, date, totals, line items, card details, and categorized the purchase under Meals and Entertainment, synced with QuickBooks.

Support

Extract Bank and Card Information from your Receipts

Stay on Top of Your Business Receipts. Without Stress, Spreadsheets, or Manual Data Entry. Try Receipt-AI today. What is Receipt-AI? Receipt-AI is an AI-powe...

Sep 24, 2024 | 4 min read

Bank And Card Information

Business Expense Tracking

Automatic Receipt Extraction

Receipt-AI upload interface showing an image of a cat being uploaded as a receipt. The text instructs that receipts should be in JPEG, PNG, PDF, TIFF, WEBP, HEIC, or HEIF formats, with an option to remove the file.

Support

Receipt or Not a Receipt? Introducing Receipt Detection in Receipt-AI

We are using Turkey's picture (Our logo) to show you what it looks like when a non-receipt document is uploaded to Receipt-AI. Receipt-AI instantly detects w...

Sep 23, 2024 | 3 min read

Receipt Management

AI Expense Tracking

Receipt Scanning

Text message conversation with Receipt-AI at 4:50 PM. The user has sent a photo of a restaurant receipt and included a memo 'Lunch with Jason about the Q3 project.' Receipt-AI's contact name is visible at the top of the screen.

Support

How to Upload Receipts Using Receipt-AI?

How to upload: 1. SMS: Text a Receipt using SMS. 2. Email: Forward a Receipt using Email. 3. Website: Click Upload to Drag and Drop Receipts on the website. ...

Sep 19, 2024 | 4 min read

Expense Tracking

Upload Receipts

Digital Receipt Management

Receipt-AI Logo: Turkey :) A ginger and white cat is lying on its back, sunbathing on a concrete pathway near a wooden fence and some green plants with variegated leaves. The scene appears to be in a backyard with green grass in the foreground.

Story

Exciting Updates Coming Soon!

Exciting updates on November 6, 2024: Receipt-AI has been available for One-Click Reconciliation in QuickBooks and Xero. Introducing One-Click Reconciliation...

Sep 15, 2024 | 1 min read

startup

new feature

receipt scanner

Ledgr Logo: ONLINE BOOKKEEPING SERVICES FOR ENTREPRENEURS

Accountants

Ledgr | Accounting Firm in USA

What is Ledgr Ledgr - Outsourced Accounting and Bookkeeping Services USA LOCATION Since 2022 Founded $600+ FEES getledgr.co WEBSITE How long has Ledgr been i...

Aug 30, 2024 | 3 min read

small business

accounting services

business consulting

The Growth and the Pain: Founders of Receipt-AI.com, Queenie Peng and Ian Heraty, at 41st Street Beach in Chicago. July 27, 2024.

Story

The Growth and the Pain

Founders of Receipt-AI, Queenie Peng and Ian Heraty, at 41st Street Beach in Chicago. July 27, 2024. One thing I didn’t realize before starting a business is...

Jul 30, 2024 | 1 min read

start up

receipt scanner

business growth

An image displaying the word 'Welcome' in multiple languages, including English, German (Willkommen), Spanish (Bienvenida), French (Bienvenue), Chinese (欢迎), Hindi (स्वागत), Japanese (ようこそ), Russian (добро пожаловать), Arabic (ترحيب), and Portuguese (Bem-vindo). Illustrating the global language support provided by Receipt-AI for seamless receipt extraction.

Support

What Languages does Receipt-AI Support for Receipt Extraction?

Overview of Language Support Receipt-AI's AI capabilities cover a wide range of languages that use letter-based writing systems. This means US and Canadian b...

Jul 22, 2024 | 4 min read

multilingual processing

best receipt app

global language support

ORBA (Ostrow Reisin Berk & Abrams, Ltd.) is a full-service accounting, tax, and business consulting firm providing tailored financial solutions to individuals and businesses.

Accountants

ORBA | Accounting Firm in Chicago Illinois

What is ORBA ORBA is a full-service accounting, tax, and business consulting firm based in Chicago, Illinois. Chicago, IL LOCATION Since 1977 Founded $1000+ ...

Jul 18, 2024 | 3 min read

outsourced CFO services

small business

accounting firm

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Accountants

South Loop CPA LLC | Accounting Firm in Chicago Illinois

What is South Loop CPA LLC? South Loop CPA LLC is a boutique Certified Public Accounting firm headquartered in Chicago's South Loop. Chicago, IL LOCATION Sin...

Jul 17, 2024 | 3 min read

taxes and audit

small business

accounting firm

goodbookin logo - goodbookin revolutionizes bookkeeping for microbusinesses by prioritizing affordability and simplicity. By improving efficiency and communication, it makes financial management accessible to everyone.

Accountants

goodbookin | Accounting Firm in Evanston Illinois

What is goodbookin? goodbookin is transforming bookkeeping for microbusinesses with a focus on affordability and simplicity by enhancing efficiency and commu...

Jul 16, 2024 | 3 min read

payroll and bookkeeping

small business

accounting firm

This is the image of trees growing from small to big, showing the stages of growth from a sapling to a full-grown tree. This image symbolizes time, patience, and natural development process, much like the journey with Receipt-AI.

Story

Growing with Receipt-AI

I get asked a lot about how to create content on LinkedIn. The truth is that you have to invest in yourself like you would in a long-term stock. The differen...

Jul 12, 2024 | 1 min read

continuous learning

ai in accounting

best receipt app

Expense item or receipt requiring review: Base Community Cafe, $0.00, June 29, 2024, with a note 'Meeting with Jon' and categorized under 'Meals & Entertainment'. A 'Review Required' label is present.

Support

What does 'Review Required' mean in Receipt-AI?

Why do I need to Review Receipts? It's quite common for receipts to lack complete information or for the image to be incomplete, blurry, or unclear, which pr...

Jun 29, 2024 | 2 min read

review receipt

receipt line item

expense discrepancy

A person wearing a dark t-shirt smiles while looking at their smartphone. A speech bubble next to the phone displays a five-star rating, symbolizing a positive review. The background features a red brick building, indicating the positive feedback for the innovative expense management solution.

Story

Receipt-AI earns 5-Star Review on G2

5 star review for Receipt-AI on G2. We are thrilled to announce that Receipt-AI has received its first 5-star review on G2. We're grateful for this review an...

Jun 25, 2024 | 2 min read

receipt ai

customer support

5 star review

Environmental consultants and workers assessing and managing a hazardous site with heavy machinery and safety gear. The image shows a team in high-visibility clothing working on railway tracks, exemplifying on-site assessments typical in environmental consulting.

Blog

What are the Major Travel Expenses in Environmental Consulting?

The recent Ohio train wreck accidents have raised major concerns due to soil contamination with hazardous chemicals, posing serious risks to the environment ...

Jun 21, 2024 | 5 min read

environmental consulting

travel expenses

client billing

Map of the Shenzhen metro system, highlighting various lines and connections. Key lines include the Luobao Line (green), Shekou Line (orange), Longgang Line (blue), and Huanzhong Line (brown). Major stations such as Shenzhen North Station, Futian, and Hongshuwan are shown, along with links to Hong Kong. The map details the extensive network connecting shopping centers, business districts, and neighborhoods across the city, emphasizing the city's integrated and efficient public transport system.

Story

From Chicago to Shenzhen: What can we learn from China?

It's been a while since our last trip to China, and we were amazed by how much it has changed. I’d like to share some of the surprising and interesting thing...

Jun 13, 2024 | 4 min read

start up

chicago

Shenzhen speed

Receipt-AI: Manage Receipts with AI and SMS for Busy Traveling Teams. The image shows a banner with the text 'Manage Receipts with AI and SMS' and a phone screen capturing a receipt. Instructions say 'Take a picture and Text,' illustrating the process of capturing a receipt image and sending it via SMS. The top of the image has the text 'Launched on Peerlist spotlight' with a laurel wreath design. The Receipt-AI logo is displayed below with the tagline 'Manage Receipts with AI and SMS for Busy Traveling Teams.'

Story

Receipt-AI is featured on Peerlist

🎉 Receipt-AI on Peerlist. Staff Pick of the Week. We are excited to announce the launch of Receipt-AI on Peerlist! As a startup dedicated to tracking receipt...

Jun 03, 2024 | 2 min read

traveling teams

automated data extraction

tax compliance

Two forensic engineers at a construction site, one holding a clipboard and the other using a walkie-talkie, discussing project details and documenting their observations, demonstrating the importance of efficient documentation in forensic engineering.

Blog

The Benefits of Using Receipt-AI in Forensic Engineering

Forensic engineers are often referred to as the “CSI of the building world.” When a dispute arises, they investigate the source, cause, and responsibility of...

May 30, 2024 | 4 min read

forensic engineering

best receipt app

receipt scanner

Line Item Extraction with Receipt-AI: Receipt and expense breakdown from Base Community Cafe dated February 1, 2025, at 9:02 AM, located at 1200 West 35th Street, Chicago, IL. The receipt lists three items: 2 Kwik Drip coffees at $3.75 each totaling $7.50, 1 Base Breakfast Bagel with bacon, egg & cheese on an everything bagel for $7.00, and 1 Loose Leaf Tea (hot, 16oz, labeled 'Grrreeeeen') for $3.75. Subtotal is $18.25, with $1.96 POS sales tax, totaling $20.21, paid via Mastercard ending in 6437. On the right side of the image, the extracted digital expense report shows itemized data including item names, quantities, unit prices, total prices, and the accounting category 'Operating Expense - Meals & Entertainment' for all items. Contact details for the cafe and the name Ian Heraty are also shown.

Support

Line Item Extraction with Receipt-AI

Stay on Top of Business Receipts with AI. No Spreadsheets. No Manual Entry. Try Receipt-AI today. Real Example: Base Community Cafe Receipt Extraction This r...

May 20, 2024 | 3 min read

line item extraction

receipt line item

receipt scanner

A photo of a restaurant receipt from Kuro Ramen in Chicago, dated September 28, 2024, along with a digital expense report summary. The receipt includes four food items: House Salad ($7.95), Deep Fried Soft Shell Crab (2 x $7.50 = $15.00), Kuro Ramen ($16.00), and Chicken Katsu Curry ($18.00), with a subtotal of $56.95. Tax is $6.70, and the tip is $12.73, bringing the total to $76.38. The payment was made via VISA credit card ending in 5119. The digital report on the right side includes itemized details, categories each item as “meals and entertainment,” and shows the restaurant’s contact info, address, and upload date by Queenie Peng on April 7, 2025. The Intuit QuickBooks logo is shown at the bottom right, indicating syncing with accounting software.

Support

What is Receipt Line Item?

Stay on Top of Your Business Receipts. Without Stress, Spreadsheets, or Manual Data Entry. Try Receipt-AI today. What is a Receipt Line Item? Whenever you ma...

May 15, 2024 | 9 min read

line item extraction

receipt line items

best receipt app

Screenshot of Receipt-AI product page on Product Hunt, highlighting features such as managing receipts with AI and SMS for busy traveling teams, convenient management options via SMS, email, drag and drop, and simplified reconciliation with QuickBooks and Xero. The page includes the product's description, upvotes, and user icons representing supporters and categories like Fintech, SaaS, and Finance.

Story

Receipt-AI is Featured on Product Hunt today!

* Receipt-AI on Product Hunt. One year ago, we introduced Receipt-AI to the market. Today, we launched Receipt-AI on product hunt. Here are 6 key lessons I h...

May 15, 2024 | 2 min read

product launch

startup

receipt management

Caliper measuring a stack of coins on a financial document with a calculator nearby, symbolizing the benefits of extracting receipt line items for businesses in terms of financial accuracy, budgeting, and cost management.

Blog

The Benefits of Extracting Receipt Line Items for Businesses

Extracting line items from receipts can significantly improving how businesses handle expenses, budgeting, and data analysis. Here’s an in-depth look at the ...

May 14, 2024 | 3 min read

Line Item extraction

Receipt Line Item

Inventory Tracking

New Receipt Line Items - A digital receipt displaying items from Paris Baguette Chicago, dated Tuesday, March 26, 2024. It lists four items: 1) ham & cheese pastry priced at $5.09, 2) hash brown bread at $4.49, 3) 20oz signature brewed coffee at $4.19, and 4) 20oz cafe latte at $5.19.

Blog

Introducing the New Receipt Line Items

We've just upgraded your experience with Receipt-AI 🥁🥁🥁 Upload your receipts and we will automatically extract line items for you. Imagine the time you'll sa...

May 09, 2024 | 2 min read

receipt ai

invoice line item

receipt line item ocr

What makes Receipt-AI unique? A single red paper plane leading a group of white paper planes towards a target on a dark background with stars and clouds, signifying Receipt AI's unique and targeted solutions in a competitive field.

Blog

What makes Receipt-AI unique?

1. It works with all types of phone. Whether it's an iPhone, Google, Samsung, Motorola or Blackberry, Receipt-AI is compatible with all of them. As long as y...

Apr 25, 2024 | 2 min read

receipt scanner

best receipt app

receipt organizer

A content accountant sits at her desk, ready to tackle financial challenges with the support of AI technology, which aids in tasks such as analyzing data from documents like the ones before her.

Blog

How is AI used in Accounting?

AI is transforming accounting, automating routine tasks, and providing powerful tools for analysis and insight. However, the full range of accounting still r...

Apr 22, 2024 | 4 min read

ai accounting

accounting technology

financial insights

Graphic showcasing 'Simplified Reconciliation' with Receipt-AI. It describes the process where the receipt file is renamed and uploaded to QuickBooks to facilitate easier reconciliation. The image includes a cloud symbol, indicative of cloud storage or computing, an arrow pointing towards the QuickBooks logo, symbolizing the transfer or upload of data.

Blog

Simplifying Accounting with Receipt-AI and QuickBooks

We know how tedious it is for accountants to track down receipts. Providing a user-friendly tool, Receipt-AI has been a game-changer for many of our customer...

Apr 22, 2024 | 4 min read

automated bookkeeping

ai accounting

expense management

An infographic displaying key metrics of a productivity tool. It reads: '2768+ Receipts Uploaded,' indicating the number of receipts processed by the software. '97% Higher Productivity,' suggesting a significant improvement in efficiency for users. '4705.6 Minutes Saved,' quantifying the time saved using the tool. And '$1,083,952+ Total Expenses,' representing the amount of expenses managed through Receipt-AI.com.

Story

We've hit $1 million in total expenses in Receipt-AI

We've hit $1 million in total expenses in Receipt-AI 🙌 Nothing makes me happier than creating a product that people enjoy using. We understand that tracking ...

Apr 20, 2024 | 1 min read

receipt ai

startup

chicago

A scale of justice in front of a tax consulting office window. The scale, a symbol of justice, hangs evenly and features a statue of Lady Justice, blindfolded and carrying a sword, indicating fairness and impartiality in legal and financial matters such as taxes. This image relates to the article topic about business deductions without receipts by symbolizing the balance businesses must maintain between taking legitimate tax deductions and adhering to legal and financial regulations, such as substantiating business expenses.

Support

What deductions can I claim without receipts for US businesses?

For business expenses, receipts are generally required to support deductions claimed on your tax returns. However, there are circumstances and specific expen...

Apr 11, 2024 | 5 min read

tax deduction

business expense

travel, meals and entertainment

An image of a person in a burgundy shirt holding a white tablet with a screen displaying a simple bar chart graphic. The chart consists of vertical bars of varying heights representing different values, with a line graph overlaid, suggesting a trend analysis. This type of chart could be used to represent various business expense categories over time, showcasing trends and comparisons in a clear, visual format. The tablet is the main focus, held centrally by the person, implying the importance of data and analytics in business decision-making.

Support

What are the major business expense categories?

In accounting, 'the books' refers to all the financial records of a business, including the balance sheet, income statement, and cash flow statement. As a bu...

Apr 10, 2024 | 3 min read

business expense

what is a business expense

business expense categories for taxes

A simplified illustration of one hand giving over a paper labeled "Invoice" to another hand which is passing back a green cash note, set against a teal background. Indicating the invoice's purpose as a request for payment for goods or services.

Support

What is an invoice?

An invoice is a formal request for payment for goods or services provided. It plays multiple important roles, from simplifying payment processes to tracking ...

Apr 10, 2024 | 4 min read

invoice meaning

what is an invoice number

invoice definition

Screenshot of a smartphone display showing the time as 5:39 with Wi-Fi and battery indicators visible in the status bar. The background is a soft gradient of purple and blue hues. In the center, there is a single app icon with a white background and a black symbol resembling a stylized receipt with a cat's face at the top. Below the icon, the app is labeled 'Receipt-AI'. It indicates that Receipt-AI.com is added to the Home Screen of an iPhone.

Support

How to add Receipt-AI to your phone

Here's a step-by-step guide for adding Receipt-AI.com to your phone and using it like an iOS or Android app. Receipt-AI is a website that utilizes emails, SM...

Apr 02, 2024 | 2 min read

receipt ai to iphone

receipt ai to android

best receipt app

A user interface element showcasing a cloud icon with an upward arrow, accompanied by the text 'Drag and Drop Receipts here.' It's encased within a dashed border box, indicating the area where users can drag their receipt files for upload.

Support

🍳 New Drag and Drop Receipts

How’ve you been? With the arrival of the spring season, we're excited to share some updates with you. 1. New Drag and Drop Receipts Feature In addition to em...

Apr 02, 2024 | 1 min read

drag and drop receipt feature

new receipt insights

receipt organizer

Conceptual illustration related to frequently asked questions for Receipt-AI. Two hands are positioned at opposite ends of the image, one lower than the other, signifying a transfer of ideas or solutions. Above the upper hand are bright, glowing light bulbs signifying solutions or ideas, while above the lower hand are question marks representing queries or problems. The background is a solid teal color, emphasizing a straightforward exchange of problems and innovative solutions.

Support

Common Usage Questions for Receipt-AI

What does archive receipt mean? If a receipt is archived, it's removed from your account. They are still used in our AI model to help improve the service wit...

Mar 25, 2024 | 2 min read

receipt-ai questions

receipt scanner

archive receipt meaning

A towering stack of various folders and binders filled with documents on a wooden table, with colors including red, yellow, blue, green, and grey, symbolizing extensive record keeping for tax purposes.

Support

How Long Should You Keep Your Tax Records in Case of an Audit?

* You must keep records, such as receipts, canceled checks, and other documents that support an item of income, a deduction, or a credit appearing on a retur...

Mar 18, 2024 | 5 min read

tax audit

irs tax audit

what is a tax audit

An image depicting a drawn lightbulb with radiant lines, symbolizing the concept of a breakthrough idea, which relates to Receipt-AI's recognition by Postmark for its creative solution.

Story

🎉 Receipt-AI is Featured by Postmark

We're delighted to announce that Receipt-AI has been featured by Postmark, a leader in email delivery services. We always value simplicity of thought and foc...

Mar 15, 2024 | 1 min read

receipt ai

best receipt app

postmark featured receipt-ai

What happens if you get audited and don’t have receipts: A person in business suit points at a virtual hexagonal interface displaying the word 'Audit' along with icons representing a magnifying glass, documents, a group of people, currency stacks, a bar chart, and a pie chart, symbolizing different aspects of a tax audit.

Support

What happens if you get audited and don’t have receipts?

Verify this is a real audit from the IRS: If you are selected for an audit, the IRS will notify you by mail. The IRS will not initiate an audit by telephone....

Mar 13, 2024 | 4 min read

tax audit

tax audit representation

receipt scanner

What is a Purchase Order: Interior of a warehouse with tall shelving units stocked with numerous brown cardboard boxes on pallets, indicating a large inventory system that could benefit from automated data extraction and management through Receipt-AI for efficient purchase order processing.

Blog

What is a Purchase Order?

A purchase order (PO) is a formal document issued by a buyer committing to pay the seller for the sale of specific products or services to be delivered in th...

Mar 13, 2024 | 3 min read

purchase order

purchase order definition

purchase order vs invoice

How secure is Receipt-AI: Screenshot of the SSL Labs security report for Receipt-AI.com, showing an A+ grade for all servers tested, with IP addresses listed alongside the test times and results. The image displays a clean, organized table on the SSL Labs website, emphasizing the high-security standards met by Receipt-AI.

Support

How secure is Receipt-AI?

To protect our users' data, we encrypt all receipts and account information. We also conduct self-audits to ensure everything is in top shape. At Receipt-AI,...

Mar 11, 2024 | 1 min read

receipt security

secure server

secure receipt

What is a Receipt Book: Blank template page from a receipt book showing a professional and organized layout, used for documenting customer transactions. The top right corner features a large red number '68688' indicating the customer's order number. Below, there are fields for entering the date, customer name, address, and city, state, and ZIP code. The lower section has a 'Sold By' area with options for payment methods including cash, C.O.D., charge, on account, merchandise returned, and paid out. A detailed table allows for the listing of items with columns for quantity, description, price, and amount. The bottom of the form includes a 'Received By' signature line. A detachable yellow slip at the bottom includes a reminder to 'KEEP THIS SLIP FOR REFERENCE,' along with a sequence of numbers and letters, 'A-4705 T-46528,' for tracking purposes. This template is commonly used by businesses to manually maintain accurate financial records of their sales transactions, demonstrating how adopting a digital solution like Receipt-AI can reduce manual data entry.

Support

What is a Receipt Book?

The receipt book, a simple yet fundamental tool in the world of commerce, has evolved over centuries from a transactional record to a resource used in many a...

Mar 07, 2024 | 3 min read

receipt book

paper receipt

how to fill out a receipt book

Paper Receipt vs Digital Receipt: Contrasting Workspaces. The image on the left depicts a disorganized office space overwhelmed by an enormous amount of paper receipts, with papers scattered in disarray, reflecting the cumbersome nature of paper record-keeping. In contrast, the right side of the image shows a calm, orderly desk with a computer screen displaying digital receipts in an organized manner, illustrating the clean and efficient approach to digital receipt organization offered by Receipt-AI.

Blog

Paper Receipt vs Digital Receipt

Paper Receipt: Pros: 1. Universal Acceptance: Paper receipts are universally recognized and accepted by tax authorities. Cons: 1. Vulnerability to Damage: Pa...

Mar 07, 2024 | 4 min read

paper receipt

digital receipt

receipt organizer

Understanding Construction Receipt: This image shows a 3D rendering of a construction site with the phrase 'UNDER CONSTRUCTION' in large, bold letters, a hard hat, and girders, symbolizing the organized chaos of construction work where tracking every expense with construction receipts is crucial for maintaining order and financial clarity.

Blog

Understanding Construction Receipt

In the construction industry, projects are high-cost and tracking expenses can be challenging with teams constantly on-site. A key component for financial ma...

Mar 04, 2024 | 3 min read

construction receipt

construction receipt template

construction receipt example

Purchase Order vs. Invoice: Three one-dollar bills are folded into shapes resembling plants and 'planted' in soil, with a small garden trowel positioned on the right side. This imagery symbolizes the concept of investment and growth in finance. It represents how investing in Receipt-AI, which assists in processing financial documents such as purchase orders and invoices, can yield significant returns in maintaining best practices for keeping receipt records.

Blog

Purchase Order vs Invoice

This article will explore the key differences between a purchase order and an invoice, their roles in business transactions, and how they contribute to effec...

Mar 01, 2024 | 3 min read

purchase order

invoice po number

purchase order definition

What is a PO number? Imagine a traditional paper ledger with neat cursive handwriting, where rows and columns of numbers and text are meticulously recorded. The ledger's grid, marked by blue and pink lines, categorizes various entries. Key figures and sections, possibly denoting finalized transactions or important calculations, are highlighted with red underlines. This visual is evocative of conventional accounting methods, likely documenting purchase order numbers and their corresponding financial details. In today's world, such practices could be replaced by modern solutions like Receipt-AI.

Blog

What is a PO number?

A PO number, also known as 'Purchase Order number', is a unique identifier assigned to a specific purchase order document. A purchase order(PO) is a formal d...

Feb 29, 2024 | 4 min read

po number

po number meaning

po number invoice

How to upload receipts to QuickBooks: A table displaying a list of attachments in a digital accounting system, each renamed with a precise format by Receipt-AI for QuickBooks integration. The format includes the transaction date, vendor name, and total amount, with entries like '2024-02-25_punkys-pizza_52.37' and '2023-08-20_amazon.com_12.07'. Thumbnails provide a preview of the receipts, with one showing 'No Preview Available' for a PDF. Details such as file type, size, and upload date are also provided, streamlining the process of managing and attaching receipts to financial records.

Support

How to upload receipts to QuickBooks?

Upload receipts to QuickBooks using Receipt-AI: 1. Sign up on Receipt-AI. (Business Basic Plan+) 2. Connect to your QuickBooks account 3. Upload your receipt...

Feb 29, 2024 | 2 min read

QuickBooks receipt

define reconcile

reconcile definition

How to upload receipts to Xero: A screenshot of an expense management or accounting software interface displaying a list of receipts. Each row includes a date, vendor name (e.g., The Home Depot, Paris Baguette, Namecheap, Inc.), category (e.g., repairs and maintenance, meals, dues & subscriptions), and amount. The receipts are categorized with labels like 'Receipt-AI_meals_36' and 'Receipt-AI_advertising_37'. Checkboxes are present next to each entry, suggesting selection options for further actions.

Support

How to upload receipts to Xero?

Upload receipts to Xero using Receipt-AI: 1. Sign up on Receipt-AI (Business Basic Plan+). 2. Connect your Xero account. 3. Upload your receipts via Email, S...

Feb 29, 2024 | 2 min read

xero receipt

reconcile definition

receipt scanner

How would you reconcile your bank account to avoid spending more than you have: A cartoon of a businessman displaying a bar chart with an upward trend and a dollar sign, symbolizing financial growth. This illustrates the significance of bank statement reconciliation in tracking financial progress, preventing overspending, and ensuring fiscal responsibility.

Blog

How would you reconcile your bank account to avoid spending more than you have?

Compare your own records of your spending with your financial institution's records. * Everfi module 1 - Banking Basics. 1. Collect your records Collect all ...

Feb 23, 2024 | 3 min read

reconcile bank account

reconcile meaning

define reconcile

Why is it important to reconcile your bank statements: A comprehensive view of financial reconciliation, featuring an open ledger book filled with handwritten entries. A calculator, eyeglasses, and coins are placed on the desk, signifying the precision required in financial accounting. Stacks of bills and financial papers highlight the importance of reconciling bank statements to ensure accuracy in financial records.

Blog

Why is it important to reconcile your bank statements?

To avoid spending more than what's in your account. To detect any errors in your account. To determine if you were charged any fees. (All of the above) * Eve...

Feb 23, 2024 | 2 min read

reconcile bank statement

reconcile definition

reconcile meaning

How to reconcile in the Xero mobile app: Open the Xero mobile app and click on 'Purchases.' Scroll to the bottom to find the 'Recent Spending' section, then select an expense transaction. In this example, we illustrate the reconciliation process using a parking expense, but the steps are the same for all expense transactions. Use Receipt-AI to upload receipts beforehand to help make the reconciliation process easier.

Support

How to reconcile in Xero app?

Since November 6, 2024, Receipt-AI has been available for One-Click Reconciliation in Xero. How to reconcile in Xero with One-Click Before November 6, 2024: ...

Feb 23, 2024 | 3 min read

reconcile

reconcile definition

reconcile meaning

How to reconcile in Xero: Login to your Xero account, go to dashboard, and then select 'Reconcile xx items'. This guide will help you reconcile bank transactions, specifically expenses, in Xero from your laptop or computer. 'Expenses' refer to the costs incurred in managing your business. Use Receipt-AI to upload your receipts to Xero before reconciling to help save time.

Support

How to reconcile in Xero?

Since November 6, 2024, Receipt-AI has been available for One-Click Reconciliation in Xero. How to reconcile in Xero with One-Click Before November 6, 2024: ...

Feb 22, 2024 | 3 min read

reconcile

reconcile definition

define reconcile

Reconcile definition: An accountant is working on financial reconciliation, with a focus on an expense document displaying numerical data. One hand is holding a pen, indicating active engagement in verifying figures or annotating entries, while the other operates a calculator, likely adjusting financial records or confirming accuracy. A laptop and further financial documentation on the desk suggest a thorough accounting process is underway.

Blog

What does reconcile mean?

What is reconciliation? Reconciliation is the process of checking and correcting differences between two sets of records to ensure they match correctly. For ...

Feb 21, 2024 | 3 min read

reconcile

reconcile definition

define reconcile

How to reconcile in QuickBooks mobile app: Click 'Categorize x amount of transactions' to start categorizing transactions. This guide helps you reconcile bank transactions (expenses) in the QuickBooks Online mobile app from your phone. 'Expenses' refer to the costs and money spent on managing your business. Use Receipt-AI to upload your receipts to QuickBooks before starting the reconciliation process.

Support

How to reconcile in QuickBooks online app?

Since November 6, 2024, Receipt-AI has been available for One-Click Reconciliation in QuickBooks online. How to reconcile in QuickBooks with One-Click Before...

Feb 21, 2024 | 2 min read

reconcile

reconcile definition

reconcile meaning

How to reconcile in QuickBooks online: Select transactions, and then Bank Transactions from the left bar menu to start. In this guide, we will go through how to reconcile bank transactions using the QuickBooks online website. This includes two steps: 1. Categorize Transaction, 2. Attach Receipt. Upload your receipts beforehand using Receipt-AI.

Support

How to reconcile in QuickBooks?

Since November 6, 2024, Receipt-AI has been available for One-Click Reconciliation in QuickBooks online. How to reconcile in QuickBooks with One-Click Before...

Feb 20, 2024 | 3 min read

reconcile

reconcile definition

define reconcile

How to add my phone number to Receipt AI step one: start by signing in. Screenshot of the Receipt-AI homepage with the headline 'Manage your Receipts with AI and SMS.' The text below emphasizes the convenience of the service, highlighting the ability to save 97% of time by uploading receipts to Xero or QuickBooks from your phone without needing an internet connection. It claims that users can text receipts with ease in just 5 seconds.

Support

How to add my phone number to Receipt-AI?

1. Sign in to your account by clicking 'Sign in’. 2. Go to Dashboard, and click 'Edit Profile'. 3. Add your US or Canadian phone number, and then click 'Upda...

Feb 15, 2024 | 1 min read

receipt ai

upload receipt using SMS

receipt scanner

What are the major travel expenses in Construction: Three construction professionals, two men and one woman, wearing hard hats and high visibility vests, examine blueprints at a construction site with concrete columns and beams in the background, symbolizing the planning and cost management aspect of major travel expenses in construction. Receipt-AI is the ideal solution for construction companies, particularly for collecting and managing receipts and expenses. Simply take a picture of the receipt and send it via SMS — it's the most convenient way for construction workers to upload their receipts.

Blog

What are the major travel expenses in Construction?

Travel expenses for construction workers can be quite specific to the nature of the work, which always involves moving between different job sites, sometimes...

Feb 01, 2024 | 3 min read

construction expense

construction purchase order

contractor receipt

Where are the receipts in QuickBooks? Locate your receipts in the attachments section of the QuickBooks online website by using the Gear icon, or simply type 'attachments' in the Search field, represented by a magnifying glass icon. In this guide, we will demonstrate where to find the receipts in your QuickBooks online website after you have uploaded them using Receipt-AI.

Support

Where are the receipts in QuickBooks?

After you have connected your QuickBooks account and uploaded the receipts using Receipt-AI, you can find your receipts inside 'Attachments' in your QuickBoo...

Jan 25, 2024 | 1 min read

QuickBooks receipt scanner

receipt ai

best receipt app

A cork bulletin board covered with various colorful sticky notes, lined and grid paper, each held up by multicolored push pins. A prominent yellow sticky note in the center with the phrase 'MAKE THINGS HAPPEN' in bold black handwriting stands out, symbolizing a call to action amidst a multitude of tasks or ideas. At Receipt-AI, we are aiming to build a business that will last 100 years.

Story

Are we raising capital for Receipt-AI?

Are we raising capital? Every day, we are getting emails from incubators and investors asking the same question about Receipt-AI. We are not. Although we are...

Jan 24, 2024 | 1 min read

start up

receipt ai

best receipt app

How to add a team member in Receipt AI step two: Click add team member button to start adding team members to your account. This simple guide will show you how to invite your team members to upload their receipts using just email or SMS. It's a one-time setup, after which you won't need to chase down receipts from them ever again.

Support

How to add a team member?

This guide will show you how to quickly onboard your team to upload their receipts. With a one-time setup, you can significantly reduce the need to follow up...

Jan 18, 2024 | 2 min read

receipt ai

add team member receipt

best receipt app

QuickBooks vs Xero: An updated comparative visualization featuring two desktop computer screens side by side. On the left, the QuickBooks logo is prominently displayed, surrounded by financial charts and graphs illustrating its core features, such as payroll, invoicing, and bookkeeping. The right screen showcases the Xero logo, with visuals emphasizing its cloud-based capabilities, real-time data updates, and user-friendly interface. This image clearly contrasts the two accounting software options, highlighting their unique strengths and offerings for potential users.

Blog

QuickBooks vs Xero

QuickBooks and Xero are two of the leading accounting software platforms. They are designed to help small and medium-sized businesses manage their finances. ...

Jan 14, 2024 | 4 min read

receipt ai

best receipt scanner for quickbooks

xero receipt app

Invoice vs Receipt: Close-up of a thermal printer ejecting a receipt with printed details visible, including a timestamp, itemized charges, net and VAT amounts, and a total sum. The receipt is partially curled as it exits the machine, suggesting a recent transaction. The focus on the receipt and the printer emphasizes the completion of a sale, which is often confused with an invoice that instead requests payment. Receipt-AI works with both receipts and invoices to extract information, rename the files, and upload them to your accounting software, such as Xero or QuickBooks.

Blog

Invoice vs Receipt

An invoice and a receipt are both documents related to the process of buying and selling, but they serve different purposes. Which one should I upload for ex...

Dec 28, 2023 | 2 min read

what is receipt

what is invoice

expense management

How to find receipt + new feature: A text message conversation from Receipt-AI asking, 'Which folder for this receipt?' with options to reply with a number or a new folder name: '1: 1688' or '2: Office supplies'. The user responds with '1', and Receipt-AI replies, 'Thank you for the receipt.

Blog

How to find receipt + new feature

Howdy Ho! As we approach the holiday season, here are some fun updates we'd like to announce: 1. We've made Folder AI available to all subscription plans. Th...

Dec 23, 2023 | 1 min read

receipt ai

best receipt app

receipt scanner

Why Receipt-AI works with QuickBooks: An image showing a tablet with a display of analytics data, including a pie chart and graphs indicating visitor and traffic statistics, resting on a wooden desk next to a pen, a smartphone, and a cup of coffee in the background. This suggests a productive work environment where Receipt-AI can enhance QuickBooks accounting tasks with similar efficiency and organization.

Story

Why Receipt-AI works with QuickBooks

When we decided to integrate Receipt-AI into the QuickBooks store in July, I had no idea if it would work. It wasn’t until last Tuesday that I received a cus...

Dec 17, 2023 | 1 min read

start up

receipt ai

QuickBooks

A screenshot from the Receipt-AI dashboard showing a 'Receipts' section header with an option to download as CSV. It summarizes uploaded receipts, displaying 'Top Visited' as Yep Kitchen with 46 receipts, 'Total Receipts' tallied at 46, 'Minutes Saved' at 78.2, and 'Total Expensed' at $2,179.05. Below are images of two example receipts from 'Big Green Company' for $99.00 and 'Yep Kitchen' for $19.70, both approved and attributed to Ian Heraty, dated November 28, 2023.

Support

🔍 New feature: Look Up Receipts

Our new search engine is designed to help you quickly find your receipts and offers insights, so you no longer have to waste time looking through piles to fi...

Nov 29, 2023 | 2 min read

receipt ai

best receipt app

receipt scanner

Receipt-AI new feature: Receipt insight 2.0: A colorful pie chart titled 'Top 10 Visited Vendors' from the new Receipt Insight 2.0 feature, displaying the percentage of receipts from various vendors. 'Yep Kitchen' leads with 28.2%, followed by other vendors such as qaprints.com, postmark, turbotax, and amazon.com. Each vendor is represented by a different color slice, with corresponding legends on the side. In the lower-left corner, there's a circular profile photo of a woman, indicating the presenter and founder of Receipt-AI - Queenie Peng.

Support

⭐️ Introducing the new Receipt Insight 2.0

How does Receipt Insight work? In this video, we are excited to present the new Receipt Insight 2.0 to you. Building on top of our last version, we've taken ...

Nov 13, 2023 | 1 min read

receipt ai

best receipt app

receipt insight

Partnerships with QuickBooks Store:Visual metaphor representing the dynamic and celebratory nature of new partnerships, depicted by a person joyfully causing an explosion of colorful confetti from an open book, symbolizing the innovative and exciting opportunities that arise from collaborations between Receipt-AI and QuickBooks Store.

Story

Receipt-AI is Now Officially Available on the QuickBooks Store

We began working on getting our product to the QuickBooks store on July 3rd. Just last Friday, we got great news from Intuit: Receipt-AI is now on the QuickB...

Nov 06, 2023 | 1 min read

We Have The Receipts

QuickBooks

receipt ai

Folder AI 2.0 - Email: Begin uploading your receipts by forwarding an email receipt or attaching a receipt to an email and sending it to Receipt-AI. In this guide, we will help you understand how simple it is to send a receipt using Receipt-AI and Email.

Support

🗂️ Folder AI 2.0 - Email

Since its launch, Folder AI has only been compatible with text messages. To ensure smooth upload with both email and SMS, we are excited to introduce Folder ...

Oct 31, 2023 | 1 min read

folder AI

receipt-ai

receipt scanner

First time vs Many many times: The first time I went skiing. I was trying hard not to fall off the chairlift.

Story

First time vs Many many times

The first time we went skiing. I was trying hard not to fall off the chairlift. Ian Heraty and Queenie Peng, founders of Receipt-AI. When we quit our job and...

Oct 28, 2023 | 2 min read

startup

chicago

growth

A diverse group of four people, two men and two women, smiling and fist-bumping in a lush greenhouse setting. The man on the left is wearing a light blue shirt, the man next to him is wearing glasses and a yellow jacket, the woman next to him has dreadlocks and is wearing a pink dress, and the woman on the right has braided hair. They are surrounded by large green plants and appear to be celebrating the news that Receipt-AI is now available on the QuickBooks store.

Story

Partnerships with QuickBooks

Since November 3rd, 2023, Receipt-AI has been available in the QuickBooks store. Visit Receipt-AI on QuickBooks store: [] How to Upload Receipts to QuickBook...

Oct 24, 2023 | 2 min read

QuickBooks receipt scanner

receipt ai

best receipt app

Receipt-AI lucky 888 receipts: A graphical representation showcasing key metrics from Receipt-AI: Over 888 receipts uploaded, a 97% increase in productivity, 1509.6 minutes saved, and over $181,861 in total expenses tracked.

Story

From Humble Beginnings to Community Accomplishments

From our humble start with 88 receipts on May 1st to a solid 888 today, it's been quite the journey. Major props to our awesome community. Your trust and pus...

Oct 18, 2023 | 1 min read

start up

receipt ai

receipt scanner

Where can I find the receipts in QuickBooks or Xero? A cup of cappuccino with intricate foam art sits next to a golden service bell and a spike holding a stack of receipts, symbolizing the seamless integration of Receipt AI with accounting software such as QuickBooks or Xero for efficient receipt management and expense tracking.

Support

Where can I find the receipts in QuickBooks or Xero?

Ensure you've connected your Xero or QuickBooks accounts to Receipt-AI and uploaded your receipts successfully before proceeding. Now, let's find out how to ...

Oct 17, 2023 | 2 min read

receipt ai

receipt scanner

best receipt app

7 reasons why your company should use Receipt-AI: An enthusiastic French Bulldog with its head out of a car window, tongue out, enjoying the breeze, symbolizes the ease and joy that Receipt-AI brings to managing travel expenses for companies, making it as carefree and enjoyable as a ride in the countryside.

Blog

7 reasons why your company should use Receipt-AI

1 You and your team are always on the go. Attending conferences, meeting clients, or on job sites—using a phone is just 10x more practical. Texting provides ...

Oct 12, 2023 | 3 min read

best receipt app

receipt scanner

receipt organizer

Introducing the new folder ai feature: An illustrated chat interaction from Receipt-AI where the user is prompted to choose a folder for their receipt. The message asks, 'Which folder for this receipt? Reply with a number or new folder name.' Options given are '1: 1688' and '2: Office supplies,' with the latter having an expense amount of $17,007 highlighted in a pop-up bubble. The user responds with '1,' and Receipt-AI replies with 'Thank you for the receipt.

Support

Introducing the new Folder AI

Simply send your receipt as you always have. Receipt AI will then ask which folder you’d prefer to save it in. Curious about how it works? You can see the pr...

Oct 01, 2023 | 1 min read

folder ai

receipt ai

receipt scanner

As of today, Receipt-AI has reached a milestone of 100k in total expenses: A snapshot of key performance indicators from Receipt-AI displayed on a smartphone screen, indicating a milestone achievement. It shows '549+' receipts uploaded, '97%' indicating higher productivity, '933.3' minutes saved, and a significant amount of 'over $104,640+' in total expenses processed. Receipt-AI is a receipt management tool with AI and SMS.

Story

As of today, Receipt-AI has reached a milestone of 100k in total expenses

Receipt-AI is a receipt management tool using AI, Email and SMS. Chicago IL, September 22nd – Receipt-AI, Big Green Company, a leading AI solution for receip...

Sep 23, 2023 | 2 min read

best receipt app

receipt scanner

receipt ai

Hollywood and Silicon Valley: An image featuring a sloth behind the wheel of a car, with a colorful, blurry background indicating a lively setting. A person's hand is holding a smartphone, taking a picture of the sloth. The word 'TRAILER' in bold white letters with an 'HD' sign indicates this is a high-definition movie trailer. The scene suggests a comedic or family-friendly movie, blending elements of Hollywood storytelling with likely digital enhancements from Silicon Valley technology.

Story

Hollywood and Silicon Valley

Click to watch Slotherhouse Trailer Cady Lanigan, a story of a girl making her way in Hollywood. Like many young girls there, she's blonde, she's funny, and ...

Aug 31, 2023 | 2 min read

start up

receipt scanner

hollywood

Text Receipts and PO Numbers for Construction Projects: Two construction professionals, a man and a woman, are attentively reviewing a digital document on a tablet inside a manufacturing facility. They are both wearing yellow hard hats and high-visibility safety vests, indicative of adherence to safety regulations on the job site. This image underscores the importance of meticulous management of text receipts and purchase order numbers in construction projects, ensuring financial accuracy and accountability.

Blog

Text Receipts and PO Numbers for Construction Projects

Do you find it challenging to keep track of receipts and PO numbers (Purchase Order) while working on site? With the demands of the job and the team constant...

Aug 16, 2023 | 3 min read

contractor receipt

construction purchase order

construction receipt

Two tigers cannot share the same mountain: Two tigers in a snowy landscape, with one appearing to nuzzle or communicate with the other, symbolizing the concept of collaboration with a need for defined leadership roles.

Story

Two tigers cannot share the same mountain

I've known my co-founder for 11 years. Despite our long-standing, laid-back relationship, we often face challenges when making business decisions. Here's wha...

Aug 11, 2023 | 2 min read

startup

receipt ai

receipt scanner

Why do we start Receipt-AI? Queenie Peng and Ian Heraty, founders of Receipt-AI, in front of The Bean in Chicago, Illinois.

Story

Why do we start Receipt-AI?

Hi, my name is Queenie Peng. Co-founder of Receipt-AI. I’m from Shenzhen, China, a modern city with a population of 17 million. 7 years ago, I came to Chicag...

Jul 29, 2023 | 4 min read

receipt ai

start up

what is receipt-ai

QuickBooks Disconnected: Two hands each holding a piece of a jigsaw puzzle about to connect them together, representing the seamless reintegration of Receipt-AI with QuickBooks after a disconnection.

Support

QuickBooks Disconnected

Your QuickBooks connection has been disconnected, preventing you from sending receipts directly to your QuickBooks account using email or SMS from Receipt-AI...

Jul 21, 2023 | 1 min read

QuickBooks receipt scanner

receipt organizer

best receipt app

The best receipt scanner for QuickBooks: A pile of paper receipts spread out, showing why a tool like Receipt-AI is useful for scanning and organizing them into QuickBooks.

Blog

The best receipt scanner for QuickBooks

Since November 3rd, 2023, Receipt-AI has been available in the QuickBooks store. Visit Receipt-AI on QuickBooks store: [] What is Receipt-AI? Receipt-AI is a...

Jul 16, 2023 | 3 min read

QuickBooks receipt scanner

receipt organizer

receipt-ai

Receipt-AI: Upload receipts to QuickBooks using SMS - Illustrative image of a man and a woman using their smartphones to upload receipts to QuickBooks via SMS, as depicted by the large mobile phone screen with chat bubbles in the background. The feature is part of the Receipt-AI service, it allows users to upload receipts to quickbooks efficiently.

Blog

Upload receipts to QuickBooks using Receipt-AI and SMS

We recently launched a new feature that allows customers to upload receipts to QuickBooks using text messages. Having worked with both Xero and QuickBooks, w...

Jul 16, 2023 | 1 min read

QuickBooks receipt scanner

receipt organizer

best receipt app

What is expense report: Vector graphic of an expense report document alongside a calculator, two pens, and coins, depicting the essential items used in preparing financial reports and how Receipt-AI simplifies the expense tracking process.

Blog

What is expense report?

Expense reports are used to track and document the costs associated with business-related expenses, including travel, meals, accommodation, transportation, o...

Jun 29, 2023 | 2 min read

expense report

receipt scanner

receipt organizer

Receipt-AI New Receipt Insights: The image presents three different charts from Receipt-AI. The top chart is a colorful pie chart showing the percentage distribution of visits to vendors like 'Yep Kitchen' and 'qaprints.com,' with 'Yep Kitchen' having the largest share at 28.2%. The middle chart is a bar graph indicating the number of receipts uploaded from the same vendors, with 'qaprints.com' showing the highest count. The bottom bar graph compares the volume of receipt uploads via Email versus Messaging, with Email having a significantly larger volume.

Support

📦 New Receipt Insights

We know that many people find major accounting software inefficient when it comes to generating reports. At Receipt-AI, we've always believed in offering val...

Jun 29, 2023 | 1 min read

best receipt app

receipt scanner

expense report

How to reduce memory usage for your Rails app - R14 - Memory Quota Exceeded in Ruby (MRI): This is a guide to help you save memory on your Rails app.

Blog

How to reduce memory usage for your Rails app - R14 - Memory Quota Exceeded in Ruby (MRI)

If you have just started building your Rails app and discovered that your memory quota is reaching nearly 1 GB - that's not normal. Fortunately, I have the e...

Jun 29, 2023 | 3 min read

Memory

ruby on rails

heroku

Receipt-AI From Free Trial to Paid Trial: A colorful illustration depicting a tree with branches and leaves, where each leaf is replaced with a brightly colored bubble containing key business concepts such as 'GOALS,' 'TEAM,' 'IDEAS,' 'STRATEGY,' 'MARKETING,' 'PERFORMANCE,' 'BUSINESS,' 'COMPETITION,' and 'PLAN.' This represents a vibrant ecosystem of business strategies and elements essential for growth and success, aligning with the transition from a free trial phase to a committed, paid engagement.

Story

From Free Trial to Paid Trial

Starting July 10, 2025, Receipt-AI is giving new users their first 10 receipts free - as shown on the pricing page. Try Receipt-AI: your first 10 are on us.:...

Jun 29, 2023 | 2 min read

start up

receipt scanner

best receipt app

Receipt-AI new feature: Upload Receipts using Email: Illustration of a computer and smartphone with code on their screens, symbolizing the new Receipt-AI feature. Yellow envelopes are flying from the devices towards a stylized global map in the background, representing the ability to upload receipts via email from anywhere in the world.

Support

Receipt-AI new feature: Upload Receipts using Email

We've been working on this new feature for the past week, and I'm excited to share it with you. While our users have been enjoying the convenience of Receipt...

Jun 29, 2023 | 2 min read

receipt scanner

receipt organizer

receipt ai

How to switch hosting from Render to Heroku for your Ruby on Rails application: This is a step by step technical guide to help you switch your server from Render to Heroku.

Blog

How to switch hosting from Render to Heroku for your Ruby on Rails application

We were trying out the new hosting tool, Render, for Receipt-AI.com, and we ended up regretting it. Even though we were paying for their starter plan, we exp...

Jun 29, 2023 | 5 min read

ruby on rails

receipt scanner

Heroku

The image is from "Receipt-AI", which allows users to manage receipts using AI and SMS. The background is black, creating a sharp contrast for the white and green elements. On the left side, large, bold white text reads "Manage Receipts with AI and SMS." Below this, in a handwritten-style white font, it says "Take a picture and Text," with an arrow pointing to an illustration of a receipt. The receipt illustration is simple, with a heading labeled "RECEIPT," and line items and prices listed below, such as "Pizza - $5.00," "Fettuccine alfredo - $20.00," and a total price at the bottom, all inside a green circular background. On the right side of the image, there is a smartphone displaying a text conversation. The screen shows a photo of a physical receipt from "Punky's" restaurant. The text conversation includes a message saying "Dinner with clients," followed by an automated response saying, "Thank you for the receipt." Overall, the image effectively communicates the concept of using Receipt-AI and SMS to simplify receipt management by capturing and processing receipts via text messages. The inclusion of "Receipt-AI" branding reinforces the service's identity.

Story

Receipt-AI: Take a picture and text

We are tired of storing receipts in the wallet, uploading them later to our accounting software. So we built a nice product Receipt-AI. How does Receipt-AI w...

Jun 29, 2023 | 1 min read

best receipt app

receipt ai

expense management

<span class="translation_missing" title="translation missing: en.layouts.footer.alt">Alt</span>

Made in the USA.
We value simplicity. Receipt-AI is proudly made in the USA. We support phone numbers from both the US and Canada, no matter where you are.

Sign in / Sign up
What's new? Accounting Tips, Product News & Stories

© 2025 Receipt AI, Big Green Company Terms Privacy

Use Case

QuickBooks Receipt Scanner with Receipt-AI Your Top Choice Xero Receipt App Generate a Simple Expense Report with AI and SMS Receipt Management for Small Businesses Receipt-AI: The Best Receipt Organizer Track Receipts with PO numbers for Construction Projects

Articles

Blogs Our Stories Help and Support Accountants
Receipt-AI integration with Xero accounting software. Receipt-AI integration with QuickBooks accounting software.