Accounting Tips, Product News & Stories

Your Guide to Product Questions, Support, and Behind-the-Scenes Stories.

RECEIPT SCANNER

What makes Receipt-AI unique? A single red paper plane leading a group of white paper planes towards a target on a dark background with stars and clouds, signifying Receipt AI's unique and targeted solutions in a competitive field.

What makes Receipt-AI unique?

1. It works with all types of phone. Whether it's an iPhone, Google, Samsung, or Motorola, Receipt-AI is compatible with all of them. As long as yo...

Apr 25, 2024

AI ACCOUNTING

A content accountant sits at her desk, ready to tackle financial challenges with the support of AI technology, which aids in tasks such as analyzing data from documents like the ones before her.

How is AI used in Accounting?

AI is transforming accounting, automating routine tasks, and providing powerful tools for analysis and insight. However, the full range of accounti...

Apr 22, 2024

AUTOMATED BOOKKEEPING

Graphic showcasing 'Simplified Reconciliation' with Receipt-AI. It describes the process where the receipt file is renamed and uploaded to QuickBooks to facilitate easier reconciliation. The image includes a cloud symbol, indicative of cloud storage or computing, an arrow pointing towards the QuickBooks logo, symbolizing the transfer or upload of data.

Simplifying Accounting with Receipt-AI and QuickBooks

We know how tedious it is for accountants to track down receipts. Providing a user-friendly tool, Receipt-AI has been a game-changer for many of ou...

Apr 22, 2024

RECEIPT AI

An infographic displaying key metrics of a productivity tool. It reads: '2768+ Receipts Uploaded,' indicating the number of receipts processed by the software. '97% Higher Productivity,' suggesting a significant improvement in efficiency for users. '4705.6 Minutes Saved,' quantifying the time saved using the tool. And '$1,083,952+ Total Expenses,' representing the amount of expenses managed through Receipt-AI.com.

We've hit $1 million in total expenses in Receipt-AI

We've hit $1 million in total expenses in Receipt-AI 🙌 Nothing makes me happier than creating a product that people enjoy using. We understand tha...

Apr 20, 2024

TAX DEDUCTION

A scale of justice in front of a tax consulting office window. The scale, a symbol of justice, hangs evenly and features a statue of Lady Justice, blindfolded and carrying a sword, indicating fairness and impartiality in legal and financial matters such as taxes. This image relates to the article topic about business deductions without receipts by symbolizing the balance businesses must maintain between taking legitimate tax deductions and adhering to legal and financial regulations, such as substantiating business expenses.

What deductions can I claim without receipts for US businesses?

For business expenses, receipts are generally required to support deductions claimed on your tax returns. However, there are circumstances and spec...

Apr 11, 2024

BUSINESS EXPENSE

An image of a person in a burgundy shirt holding a white tablet with a screen displaying a simple bar chart graphic. The chart consists of vertical bars of varying heights representing different values, with a line graph overlaid, suggesting a trend analysis. This type of chart could be used to represent various business expense categories over time, showcasing trends and comparisons in a clear, visual format. The tablet is the main focus, held centrally by the person, implying the importance of data and analytics in business decision-making.

What are the major business expense categories?

In accounting, 'the books' refers to all the financial records of a business, including the balance sheet, income statement, and cash flow statemen...

Apr 10, 2024

INVOICE MEANING

A simplified illustration of one hand giving over a paper labeled "Invoice" to another hand which is passing back a green cash note, set against a teal background. Indicating the invoice's purpose as a request for payment for goods or services.

What is an invoice?

An invoice is a formal request for payment for goods or services provided. It plays multiple important roles, from simplifying payment processes to...

Apr 10, 2024

RECEIPT AI TO IPHONE

Screenshot of a smartphone display showing the time as 5:39 with Wi-Fi and battery indicators visible in the status bar. The background is a soft gradient of purple and blue hues. In the center, there is a single app icon with a white background and a black symbol resembling a stylized receipt with a cat's face at the top. Below the icon, the app is labeled 'Receipt-AI'. It indicates that Receipt-AI.com is added to the Home Screen of an iPhone.

How to add Receipt-AI to your phone

Here's a step-by-step guide for adding Receipt-AI.com to your phone and using it like an iOS or Android app. Receipt-AI is a website that utilizes ...

Apr 02, 2024

DRAG AND DROP RECEIPT FEATURE

A user interface element showcasing a cloud icon with an upward arrow, accompanied by the text 'Drag and Drop Receipts here.' It's encased within a dashed border box, indicating the area where users can drag their receipt files for upload.

🍳 New Drag and Drop Receipts

How’ve you been? With the arrival of the spring season, we're excited to share some updates with you. 1. New Drag and Drop Receipts Feature In add...

Apr 02, 2024

RECEIPT-AI QUESTIONS

Conceptual illustration related to frequently asked questions for Receipt-AI. Two hands are positioned at opposite ends of the image, one lower than the other, signifying a transfer of ideas or solutions. Above the upper hand are bright, glowing light bulbs signifying solutions or ideas, while above the lower hand are question marks representing queries or problems. The background is a solid teal color, emphasizing a straightforward exchange of problems and innovative solutions.

Common Usage Questions for Receipt-AI

What does archive receipt mean? If a receipt is archived, it's removed from your account. They are still used in our machine learning model to help...

Mar 25, 2024

TAX AUDIT

A towering stack of various folders and binders filled with documents on a wooden table, with colors including red, yellow, blue, green, and grey, symbolizing extensive record keeping for tax purposes.

How Long Should You Keep Your Tax Records in Case of an Audit?

* You must keep records, such as receipts, canceled checks, and other documents that support an item of income, a deduction, or a credit appearing ...

Mar 18, 2024

RECEIPT AI

An image depicting a drawn lightbulb with radiant lines, symbolizing the concept of a breakthrough idea, which relates to Receipt-AI's recognition by Postmark for its creative solution.

🎉 Receipt-AI is Featured by Postmark

We're delighted to announce that Receipt-AI has been featured by Postmark, a leader in email delivery services. We always value simplicity of tho...

Mar 15, 2024

TAX AUDIT

What happens if you get audited and don’t have receipts: A person in business suit points at a virtual hexagonal interface displaying the word 'Audit' along with icons representing a magnifying glass, documents, a group of people, currency stacks, a bar chart, and a pie chart, symbolizing different aspects of a tax audit.

What happens if you get audited and don’t have receipts?

Verify this is a real audit from the IRS: If you are selected for an audit, the IRS will notify you by mail. The IRS will not initiate an audit by ...

Mar 13, 2024

PURCHASE ORDER

What is a Purchase Order: Interior of a warehouse with tall shelving units stocked with numerous brown cardboard boxes on pallets, indicating a large inventory system that could benefit from automated data extraction and management through Receipt-AI for efficient purchase order processing.

What is a Purchase Order?

A purchase order (PO) is a formal document issued by a buyer committing to pay the seller for the sale of specific products or services to be deliv...

Mar 13, 2024

RECEIPT SECURITY

How secure is Receipt-AI: Screenshot of the SSL Labs security report for Receipt-AI.com, showing an A+ grade for all servers tested, with IP addresses listed alongside the test times and results. The image displays a clean, organized table on the SSL Labs website, emphasizing the high-security standards met by Receipt-AI.

How secure is Receipt-AI?

To protect our users' data, we encrypt all receipts and account information. We also conduct self-audits to ensure everything is in top shape. A+...

Mar 11, 2024

RECEIPT BOOK

What is a Receipt Book: Blank template page from a receipt book showing a professional and organized layout, used for documenting customer transactions. The top right corner features a large red number '68688' indicating the customer's order number. Below, there are fields for entering the date, customer name, address, and city, state, and ZIP code. The lower section has a 'Sold By' area with options for payment methods including cash, C.O.D., charge, on account, merchandise returned, and paid out. A detailed table allows for the listing of items with columns for quantity, description, price, and amount. The bottom of the form includes a 'Received By' signature line. A detachable yellow slip at the bottom includes a reminder to 'KEEP THIS SLIP FOR REFERENCE,' along with a sequence of numbers and letters, 'A-4705 T-46528,' for tracking purposes. This template is commonly used by businesses to manually maintain accurate financial records of their sales transactions, demonstrating how adopting a digital solution like Receipt-AI can reduce manual data entry.

What is a Receipt Book?

The receipt book, a simple yet fundamental tool in the world of commerce, has evolved over centuries from a transactional record to a resource used...

Mar 07, 2024

PAPER RECEIPT

Paper Receipt vs Digital Receipt: Contrasting Workspaces. The image on the left depicts a disorganized office space overwhelmed by an enormous amount of paper receipts, with papers scattered in disarray, reflecting the cumbersome nature of paper record-keeping. In contrast, the right side of the image shows a calm, orderly desk with a computer screen displaying digital receipts in an organized manner, illustrating the clean and efficient approach to digital receipt organization offered by Receipt-AI.

Paper Receipt vs Digital Receipt

Paper Receipt: Pros: 1. Universal Acceptance: Paper receipts are universally recognized and accepted by tax authorities. Cons: 1. Vulnerability to...

Mar 07, 2024

CONSTRUCTION RECEIPT

Understanding Construction Receipt: This image shows a 3D rendering of a construction site with the phrase 'UNDER CONSTRUCTION' in large, bold letters, a hard hat, and girders, symbolizing the organized chaos of construction work where tracking every expense with construction receipts is crucial for maintaining order and financial clarity.

Understanding Construction Receipt

In the construction industry, projects are high-cost and tracking expenses can be challenging with teams constantly on-site. A key component for fi...

Mar 04, 2024

PURCHASE ORDER

Purchase Order vs. Invoice: Three one-dollar bills are folded into shapes resembling plants and 'planted' in soil, with a small garden trowel positioned on the right side. This imagery symbolizes the concept of investment and growth in finance. It represents how investing in Receipt-AI, which assists in processing financial documents such as purchase orders and invoices, can yield significant returns in maintaining best practices for keeping receipt records.

Purchase Order vs Invoice

This article will explore the key differences between a purchase order and an invoice, their roles in business transactions, and how they contribut...

Mar 01, 2024

PO NUMBER

What is a PO number? Imagine a traditional paper ledger with neat cursive handwriting, where rows and columns of numbers and text are meticulously recorded. The ledger's grid, marked by blue and pink lines, categorizes various entries. Key figures and sections, possibly denoting finalized transactions or important calculations, are highlighted with red underlines. This visual is evocative of conventional accounting methods, likely documenting purchase order numbers and their corresponding financial details. In today's world, such practices could be replaced by modern solutions like Receipt-AI.

What is a PO number?

A PO number, also known as 'Purchase Order number', is a unique identifier assigned to a specific purchase order document. A purchase order(PO) is ...

Feb 29, 2024

QUICKBOOKS RECEIPT

How to upload receipts to QuickBooks: A table displaying a list of attachments in a digital accounting system, each renamed with a precise format by Receipt-AI for QuickBooks integration. The format includes the transaction date, vendor name, and total amount, with entries like '2024-02-25_punkys-pizza_52.37' and '2023-08-20_amazon.com_12.07'. Thumbnails provide a preview of the receipts, with one showing 'No Preview Available' for a PDF. Details such as file type, size, and upload date are also provided, streamlining the process of managing and attaching receipts to financial records.

How to upload receipts to QuickBooks?

Upload receipts to QuickBooks using Receipt-AI: 1. Sign up on Receipt-AI 2. Connect to your QuickBooks account 3. Upload your receipts using Email ...

Feb 29, 2024

XERO RECEIPT

How to upload receipts to Xero: Screenshot of an organized Xero inbox display, showcasing the renaming of receipt files using Receipt-AI system. Each file is named with a consistent format: date of the transaction, vendor name, and total amount, such as '2024-02-28_whole-foods-market_38.52' and '2024-02-28_legend-dumping-bao_49.71'. The inbox is equipped with functionalities for file management such as 'Upload file', 'Add to new', 'Move to', and 'Delete', facilitating the process of attaching receipts to transactions in Xero.

How to upload receipts to Xero?

Upload receipts to Xero using Receipt-AI: 1. Sign up on Receipt-AI 2. Connect your Xero account 3. Upload your receipts using Email or SMS * Eac...

Feb 29, 2024

RECONCILE BANK ACCOUNT

How would you reconcile your bank account to avoid spending more than you have: A cartoon of a businessman displaying a bar chart with an upward trend and a dollar sign, symbolizing financial growth. This illustrates the significance of bank statement reconciliation in tracking financial progress, preventing overspending, and ensuring fiscal responsibility.

How would you reconcile your bank account to avoid spending more than you have?

1. Collect your records Collect all relevant financial documents reflecting transactions in your bank account, including checks, deposit slips, ele...

Feb 23, 2024

RECONCILE BANK STATEMENT

Why is it important to reconcile your bank statements: A comprehensive view of financial reconciliation, featuring an open ledger book filled with handwritten entries. A calculator, eyeglasses, and coins are placed on the desk, signifying the precision required in financial accounting. Stacks of bills and financial papers highlight the importance of reconciling bank statements to ensure accuracy in financial records.

Why is it important to reconcile your bank statements?

Reconciling your bank statements is an important financial practice for many reasons: To avoid spending more than what's in your account. To de...

Feb 23, 2024

RECONCILE

How to reconcile in the Xero mobile app: Open the Xero mobile app and click on 'Purchases.' Scroll to the bottom to find the 'Recent Spending' section, then select an expense transaction. In this example, we illustrate the reconciliation process using a parking expense, but the steps are the same for all expense transactions. Use Receipt-AI to upload receipts beforehand to help make the reconciliation process easier.

How to reconcile in Xero app?

This guide will help you reconcile bank transactions (Expenses) in Xero from your phone. 'Expenses' refer to the costs and money spent in the opera...

Feb 23, 2024

RECONCILE

How to reconcile in Xero: Login to your Xero account, go to dashboard, and then select 'Reconcile xx items'. This guide will help you reconcile bank transactions, specifically expenses, in Xero from your laptop or computer. 'Expenses' refer to the costs incurred in managing your business. Use Receipt-AI to upload your receipts to Xero before reconciling to help save time.

How to reconcile in Xero?

This guide will help you reconcile bank transactions (Expenses) in Xero from your laptop or computer. 'Expenses' refer to the costs and money spent...

Feb 22, 2024

RECONCILE

Reconcile definition: An accountant is working on financial reconciliation, with a focus on an expense document displaying numerical data. One hand is holding a pen, indicating active engagement in verifying figures or annotating entries, while the other operates a calculator, likely adjusting financial records or confirming accuracy. A laptop and further financial documentation on the desk suggest a thorough accounting process is underway.

What does reconcile mean?

What is reconciliation? Reconciliation is the process of checking and correcting differences between two sets of records to ensure they match cor...

Feb 21, 2024

RECONCILE

How to reconcile in QuickBooks mobile app: Click 'Categorize x amount of transactions' to start categorizing transactions. This guide helps you reconcile bank transactions (expenses) in the QuickBooks Online mobile app from your phone. 'Expenses' refer to the costs and money spent on managing your business. Use Receipt-AI to upload your receipts to QuickBooks before starting the reconciliation process.

How to reconcile in QuickBooks online app?

This guide helps you reconcile bank transactions(Expenses) in QuickBooks Online mobile app from your phone. 'Expenses' are the cost and money spent...

Feb 21, 2024

RECONCILE

How to reconcile in QuickBooks online: Select transactions, and then Bank Transactions from the left bar menu to start. In this guide, we will go through how to reconcile bank transactions using the QuickBooks online website. This includes two steps: 1. Categorize Transaction, 2. Attach Receipt. Upload your receipts beforehand using Receipt-AI.

How to reconcile in QuickBooks?

This guide is for reconciling bank transactions with expenses in your QuickBooks Online account. 'Expenses' are the costs or money spent in running...

Feb 20, 2024

RECEIPT AI

How to add my phone number to Receipt AI step one: start by signing in. Screenshot of the Receipt-AI homepage with the headline 'Manage your Receipts with AI and SMS.' The text below emphasizes the convenience of the service, highlighting the ability to save 97% of time by uploading receipts to Xero or QuickBooks from your phone without needing an internet connection. It claims that users can text receipts with ease in just 5 seconds.

How to add my phone number to Receipt-AI?

1. Sign in to your account by clicking 'Sign in’. 2. Go to Dashboard, and click 'Edit Profile'. 3. Add your US or Canadian phone number, and...

Feb 15, 2024

CONSTRUCTION EXPENSE

What are the major travel expenses in Construction: Three construction professionals, two men and one woman, wearing hard hats and high visibility vests, examine blueprints at a construction site with concrete columns and beams in the background, symbolizing the planning and cost management aspect of major travel expenses in construction. Receipt-AI is the ideal solution for construction companies, particularly for collecting and managing receipts and expenses. Simply take a picture of the receipt and send it via SMS — it's the most convenient way for construction workers to upload their receipts.

What are the major travel expenses in Construction?

Travel expenses for construction workers can be quite specific to the nature of the work, which always involves moving between different job site...

Feb 01, 2024

QUICKBOOKS RECEIPT SCANNER

Where are the receipts in QuickBooks? Locate your receipts in the attachments section of the QuickBooks online website by using the Gear icon, or simply type 'attachments' in the Search field, represented by a magnifying glass icon. In this guide, we will demonstrate where to find the receipts in your QuickBooks online website after you have uploaded them using Receipt-AI.

Where are the receipts in QuickBooks?

After you have connected your QuickBooks account and uploaded the receipts using Receipt-AI, you can find your receipts inside 'Attachments' in you...

Jan 25, 2024

START UP

A cork bulletin board covered with various colorful sticky notes, lined and grid paper, each held up by multicolored push pins. A prominent yellow sticky note in the center with the phrase 'MAKE THINGS HAPPEN' in bold black handwriting stands out, symbolizing a call to action amidst a multitude of tasks or ideas. At Receipt-AI, we are aiming to build a business that will last 100 years.

Are we raising capital for Receipt-AI?

Are we raising capital? Every day, we are getting emails from incubators and investors asking the same question about Receipt-AI. We are not. A...

Jan 24, 2024

RECEIPT AI

How to add a team member in Receipt AI step two: Click add team member button to start adding team members to your account. This simple guide will show you how to invite your team members to upload their receipts using just email or SMS. It's a one-time setup, after which you won't need to chase down receipts from them ever again.

How to add a team member?

This simple guide will show you how to invite your team members to upload their receipts. It's a one-time setup, after which you won't need to chas...

Jan 18, 2024

RECEIPT AI

QuickBooks vs Xero: An updated comparative visualization featuring two desktop computer screens side by side. On the left, the QuickBooks logo is prominently displayed, surrounded by financial charts and graphs illustrating its core features, such as payroll, invoicing, and bookkeeping. The right screen showcases the Xero logo, with visuals emphasizing its cloud-based capabilities, real-time data updates, and user-friendly interface. This image clearly contrasts the two accounting software options, highlighting their unique strengths and offerings for potential users.

QuickBooks vs Xero

QuickBooks and Xero are two of the leading accounting software platforms. They are designed to help small and medium-sized businesses manage thei...

Jan 14, 2024

WHAT IS RECEIPT

Invoice vs Receipt: Close-up of a thermal printer ejecting a receipt with printed details visible, including a timestamp, itemized charges, net and VAT amounts, and a total sum. The receipt is partially curled as it exits the machine, suggesting a recent transaction. The focus on the receipt and the printer emphasizes the completion of a sale, which is often confused with an invoice that instead requests payment. Receipt-AI works with both receipts and invoices to extract information, rename the files, and upload them to your accounting software, such as Xero or QuickBooks.

Invoice vs Receipt

An invoice and a receipt are both documents related to the process of buying and selling, but they serve different purposes. Which one should I up...

Dec 28, 2023

RECEIPT AI

How to find receipt + new feature: A text message conversation from Receipt-AI asking, 'Which folder for this receipt?' with options to reply with a number or a new folder name: '1: 1688' or '2: Office supplies'. The user responds with '1', and Receipt-AI replies, 'Thank you for the receipt.

How to find receipt + new feature

Howdy Ho! As we approach the holiday season, here are some fun updates we'd like to announce: 1. We've made Folder AI available to all subscriptio...

Dec 23, 2023

START UP

Why Receipt-AI works with QuickBooks: An image showing a tablet with a display of analytics data, including a pie chart and graphs indicating visitor and traffic statistics, resting on a wooden desk next to a pen, a smartphone, and a cup of coffee in the background. This suggests a productive work environment where Receipt-AI can enhance QuickBooks accounting tasks with similar efficiency and organization.

Why Receipt-AI works with QuickBooks

When we decided to integrate Receipt-AI into the QuickBooks store in July, I had no idea if it would work. It wasn’t until last Tuesday that I re...

Dec 17, 2023

RECEIPT AI

A screenshot from the Receipt-AI dashboard showing a 'Receipts' section header with an option to download as CSV. It summarizes uploaded receipts, displaying 'Top Visited' as Yep Kitchen with 46 receipts, 'Total Receipts' tallied at 46, 'Minutes Saved' at 78.2, and 'Total Expensed' at $2,179.05. Below are images of two example receipts from 'Big Green Company' for $99.00 and 'Yep Kitchen' for $19.70, both approved and attributed to Ian Heraty, dated November 28, 2023.

🔍 New feature: Look Up Receipts

Our new search engine is designed to help you quickly find your receipts and offers insights, so you no longer have to waste time looking through p...

Nov 29, 2023

RECEIPT AI

Receipt-AI new feature: Receipt insight 2.0: A colorful pie chart titled 'Top 10 Visited Vendors' from the new Receipt Insight 2.0 feature, displaying the percentage of receipts from various vendors. 'Yep Kitchen' leads with 28.2%, followed by other vendors such as qaprints.com, postmark, turbotax, and amazon.com. Each vendor is represented by a different color slice, with corresponding legends on the side. In the lower-left corner, there's a circular profile photo of a woman, indicating the presenter and founder of Receipt-AI - Queenie Peng.

⭐️ Introducing the new Receipt Insight 2.0

How does Receipt Insight work? In this video, we are excited to present the new Receipt Insight 2.0 to you. Building on top of our last versi...

Nov 13, 2023

WE HAVE THE RECEIPTS

Partnerships with QuickBooks Store:Visual metaphor representing the dynamic and celebratory nature of new partnerships, depicted by a person joyfully causing an explosion of colorful confetti from an open book, symbolizing the innovative and exciting opportunities that arise from collaborations between Receipt-AI and QuickBooks Store.

Receipt-AI is Now Officially Available on the QuickBooks Store

We began working on getting our product to the QuickBooks store on July 3rd. Just last Friday, we got great news from Intuit: Receipt-AI is now on ...

Nov 06, 2023

FOLDER AI

Folder AI 2.0 - Email: Begin uploading your receipts by forwarding an email receipt or attaching a receipt to an email and sending it to Receipt-AI. In this guide, we will help you understand how simple it is to send a receipt using Receipt-AI and Email.

🗂️ Folder AI 2.0 - Email

Since its launch, Folder AI has only been compatible with text messages. To ensure smooth upload with both email and SMS, we are excited to introdu...

Oct 31, 2023

STARTUP

First time vs Many many times: The first time I went skiing. I was trying hard not to fall off the chairlift.

First time vs Many many times

The first time we went skiing. I was trying hard not to fall off the chairlift. When we quit our job and started Big Green Company three years ag...

Oct 28, 2023

QUICKBOOKS RECEIPT SCANNER

Partnerships with QuickBooks: Two professional women in business attire shaking hands over a wooden table, symbolizing a partnership agreement, reflecting the collaboration between Receipt AI and QuickBooks.

Partnerships with QuickBooks

Update: Since November 3rd, 2023, Receipt-AI has been available in the QuickBooks store. Visit Receipt-AI on QuickBooks store: https://quickbooks....

Oct 24, 2023

START UP

Receipt-AI lucky 888 receipts: A graphical representation showcasing key metrics from Receipt-AI: Over 888 receipts uploaded, a 97% increase in productivity, 1509.6 minutes saved, and over $181,861 in total expenses tracked.

From Humble Beginnings to Community Accomplishments

From our humble start with 88 receipts on May 1st to a solid 888 today, it's been quite the journey. Major props to our awesome community. Your tru...

Oct 18, 2023

RECEIPT AI

Where can I find the receipts in QuickBooks or Xero? A cup of cappuccino with intricate foam art sits next to a golden service bell and a spike holding a stack of receipts, symbolizing the seamless integration of Receipt AI with accounting software such as QuickBooks or Xero for efficient receipt management and expense tracking.

Where can I find the receipts in QuickBooks or Xero?

Ensure you've connected your Xero or QuickBooks accounts to Receipt-AI and uploaded your receipts successfully before proceeding. Now, let's find o...

Oct 17, 2023

BEST RECEIPT APP

7 reasons why your company should use Receipt-AI: An enthusiastic French Bulldog with its head out of a car window, tongue out, enjoying the breeze, symbolizes the ease and joy that Receipt-AI brings to managing travel expenses for companies, making it as carefree and enjoyable as a ride in the countryside.

7 reasons why your company should use Receipt-AI

1 You and your team are always on the go. Attending conferences, meeting clients, or on job sites—using a phone is just 10x more practical. Texting...

Oct 12, 2023

FOLDER AI

Introducing the new folder ai feature: An illustrated chat interaction from Receipt-AI where the user is prompted to choose a folder for their receipt. The message asks, 'Which folder for this receipt? Reply with a number or new folder name.' Options given are '1: 1688' and '2: Office supplies,' with the latter having an expense amount of $17,007 highlighted in a pop-up bubble. The user responds with '1,' and Receipt-AI replies with 'Thank you for the receipt.

Introducing the new Folder AI

Simply send your receipt as you always have. Receipt AI will then ask which folder you’d prefer to save it in. Curious about how it works? You can ...

Oct 01, 2023

BEST RECEIPT APP

As of today, Receipt-AI has reached a milestone of 100k in total expenses: A snapshot of key performance indicators from Receipt-AI displayed on a smartphone screen, indicating a milestone achievement. It shows '549+' receipts uploaded, '97%' indicating higher productivity, '933.3' minutes saved, and a significant amount of 'over $104,640+' in total expenses processed. Receipt-AI is a receipt management tool with AI and SMS.

As of today, Receipt-AI has reached a milestone of 100k in total expenses

Receipt-AI is a receipt management tool using AI, Email and SMS. Chicago IL, September 22nd – Receipt-AI, Big Green Company, a leading AI soluti...

Sep 23, 2023

START UP

Hollywood and Silicon Valley: An image featuring a sloth behind the wheel of a car, with a colorful, blurry background indicating a lively setting. A person's hand is holding a smartphone, taking a picture of the sloth. The word 'TRAILER' in bold white letters with an 'HD' sign indicates this is a high-definition movie trailer. The scene suggests a comedic or family-friendly movie, blending elements of Hollywood storytelling with likely digital enhancements from Silicon Valley technology.

Hollywood and Silicon Valley

Click to watch Slotherhouse Trailer Cady Lanigan, a story of a girl making her way in Hollywood. Like many young girls there, she's blonde, s...

Aug 31, 2023

CONTRACTOR RECEIPT

Text Receipts and PO Numbers for Construction Projects: Two construction professionals, a man and a woman, are attentively reviewing a digital document on a tablet inside a manufacturing facility. They are both wearing yellow hard hats and high-visibility safety vests, indicative of adherence to safety regulations on the job site. This image underscores the importance of meticulous management of text receipts and purchase order numbers in construction projects, ensuring financial accuracy and accountability.

Text Receipts and PO Numbers for Construction Projects

Do you find it challenging to keep track of receipts and PO numbers (Purchase Order) while working on site? With the demands of the job and the te...

Aug 16, 2023

STARTUP

Two tigers cannot share the same mountain: Two tigers in a snowy landscape, with one appearing to nuzzle or communicate with the other, symbolizing the concept of collaboration with a need for defined leadership roles.

Two tigers cannot share the same mountain

I've known my co-founder for 11 years. Despite our long-standing, laid-back relationship, we often face challenges when making business decision...

Aug 11, 2023

RECEIPT AI

Why do we start Receipt-AI? Queenie Peng and Ian Heraty, founders of Receipt-AI, in front of The Bean in Chicago, Illinois.

Why do we start Receipt-AI?

Hi, my name is Queenie Peng. Co-founder of Receipt-AI. I’m from Shenzhen, China, a modern city with a population of 17 million. 7 years ago, I came...

Jul 29, 2023

QUICKBOOKS RECEIPT SCANNER

QuickBooks Disconnected: Two hands each holding a piece of a jigsaw puzzle about to connect them together, representing the seamless reintegration of Receipt-AI with QuickBooks after a disconnection.

QuickBooks Disconnected

Your QuickBooks connection has been disconnected, preventing you from sending receipts directly to your QuickBooks account using email or SMS from ...

Jul 21, 2023

QUICKBOOKS RECEIPT SCANNER

The best receipt scanner for QuickBooks: A pile of paper receipts spread out, showing why a tool like Receipt-AI is useful for scanning and organizing them into QuickBooks.

The best receipt scanner for QuickBooks

Update: Since November 3rd, 2023, Receipt-AI has been available in the QuickBooks store. Visit Receipt-AI on QuickBooks store: https://quickbooks....

Jul 16, 2023

QUICKBOOKS RECEIPT SCANNER

Receipt-AI: Upload receipts to QuickBooks using SMS - Illustrative image of a man and a woman using their smartphones to upload receipts to QuickBooks via SMS, as depicted by the large mobile phone screen with chat bubbles in the background. The feature is part of the Receipt-AI service, it allows users to upload receipts to quickbooks efficiently.

Upload receipts to QuickBooks using Receipt-AI and SMS

We recently launched a new feature that allows customers to upload receipts to QuickBooks using text messages. Having worked with both Xero and Q...

Jul 16, 2023

EXPENSE REPORT

What is expense report: Vector graphic of an expense report document alongside a calculator, two pens, and coins, depicting the essential items used in preparing financial reports and how Receipt-AI simplifies the expense tracking process.

What is expense report?

Expense reports are used to track and document the costs associated with business-related expenses, including travel, meals, accommodation, transpo...

Jun 29, 2023

BEST RECEIPT APP

Receipt-AI New Receipt Insights: The image presents three different charts from Receipt-AI. The top chart is a colorful pie chart showing the percentage distribution of visits to vendors like 'Yep Kitchen' and 'qaprints.com,' with 'Yep Kitchen' having the largest share at 28.2%. The middle chart is a bar graph indicating the number of receipts uploaded from the same vendors, with 'qaprints.com' showing the highest count. The bottom bar graph compares the volume of receipt uploads via Email versus Messaging, with Email having a significantly larger volume.

📦 New Receipt Insights

We know that many people find major accounting software inefficient when it comes to generating reports. At Receipt-AI, we've always believed in of...

Jun 29, 2023

MEMORY

How to reduce memory usage for your Rails app - R14 - Memory Quota Exceeded in Ruby (MRI): This is a guide to help you save memory on your Rails app.

How to reduce memory usage for your Rails app - R14 - Memory Quota Exceeded in Ruby (MRI)

If you have just started building your Rails app and discovered that your memory quota is reaching nearly 1 GB - that's not normal. Fortunately, I ...

Jun 29, 2023

START UP

Receipt-AI From Free Trial to Paid Trial: A colorful illustration depicting a tree with branches and leaves, where each leaf is replaced with a brightly colored bubble containing key business concepts such as 'GOALS,' 'TEAM,' 'IDEAS,' 'STRATEGY,' 'MARKETING,' 'PERFORMANCE,' 'BUSINESS,' 'COMPETITION,' and 'PLAN.' This represents a vibrant ecosystem of business strategies and elements essential for growth and success, aligning with the transition from a free trial phase to a committed, paid engagement.

From Free Trial to Paid Trial

Since launching Receipt-AI in May, we initially offered only yearly subscriptions. However, we realized that potential users might prefer to try i...

Jun 29, 2023

RECEIPT SCANNER

Receipt-AI new feature: Upload Receipts using Email: Illustration of a computer and smartphone with code on their screens, symbolizing the new Receipt-AI feature. Yellow envelopes are flying from the devices towards a stylized global map in the background, representing the ability to upload receipts via email from anywhere in the world.

Receipt-AI new feature: Upload Receipts using Email

We've been working on this new feature for the past week, and I'm excited to share it with you. While our users have been enjoying the convenience ...

Jun 29, 2023

RUBY ON RAILS

How to switch hosting from Render to Heroku for your Ruby on Rails application: This is a step by step technical guide to help you switch your server from Render to Heroku.

How to switch hosting from Render to Heroku for your Ruby on Rails application

We were trying out the new hosting tool, Render, for Receipt-AI.com, and we ended up regretting it. Even though we were paying for their starter pl...

Jun 29, 2023

BEST RECEIPT APP

Receipt-AI, an app for easy receipt management. On the left, bold text states 'Receipt management made simple.' To the right, a smartphone displays the app interface with a photo of a receipt, and a caption 'Take a picture and send' with an arrow pointing to the receipt. The background is a light green gradient, and there's an illustrative receipt unrolling and winding towards the phone, suggesting the ease of uploading receipts to Xero and QuickBooks using SMS.

Receipt-AI: Take a picture and text

We are tired of storing receipts in the wallet, uploading them later to our accounting software. So we built a nice product Receipt-AI. How does R...

Jun 29, 2023

Receipt-AI with AI and SMS

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Use Case

QuickBooks Receipt Scanner with Receipt-AI Your Top Choice Xero Receipt App Generate a Simple Expense Report with AI and SMS Receipt Management for Small Businesses Receipt-AI: The Best Receipt Organizer Track Receipts with PO numbers for Construction Projects

Articles

What makes Receipt-AI unique? How is AI used in Accounting? Simplifying Accounting with Receipt-AI and QuickBooks We've hit $1 million in total expenses in Receipt-AI What deductions can I claim without receipts for US businesses? What are the major business expense categories?
What is an invoice? How to add Receipt-AI to your phone 🍳 New Drag and Drop Receipts Common Usage Questions for Receipt-AI How Long Should You Keep Your Tax Records in Case of an Audit? 🎉 Receipt-AI is Featured by Postmark What happens if you get audited and don’t have receipts? What is a Purchase Order? How secure is Receipt-AI? What is a Receipt Book? Paper Receipt vs Digital Receipt Understanding Construction Receipt Purchase Order vs Invoice What is a PO number? How to upload receipts to QuickBooks? How to upload receipts to Xero? How would you reconcile your bank account to avoid spending more than you have? Why is it important to reconcile your bank statements? How to reconcile in Xero app?
How to reconcile in Xero? What does reconcile mean? How to reconcile in QuickBooks online app? How to reconcile in QuickBooks? How to add my phone number to Receipt-AI? What are the major travel expenses in Construction? Where are the receipts in QuickBooks? Are we raising capital for Receipt-AI? How to add a team member? QuickBooks vs Xero Invoice vs Receipt How to find receipt + new feature Why Receipt-AI works with QuickBooks 🔍 New feature: Look Up Receipts ⭐️ Introducing the new Receipt Insight 2.0 Receipt-AI is Now Officially Available on the QuickBooks Store 🗂️ Folder AI 2.0 - Email First time vs Many many times Partnerships with QuickBooks
From Humble Beginnings to Community Accomplishments Where can I find the receipts in QuickBooks or Xero? 7 reasons why your company should use Receipt-AI Introducing the new Folder AI As of today, Receipt-AI has reached a milestone of 100k in total expenses Hollywood and Silicon Valley Text Receipts and PO Numbers for Construction Projects Two tigers cannot share the same mountain Why do we start Receipt-AI? QuickBooks Disconnected The best receipt scanner for QuickBooks Upload receipts to QuickBooks using Receipt-AI and SMS What is expense report? 📦 New Receipt Insights How to reduce memory usage for your Rails app - R14 - Memory Quota Exceeded in Ruby (MRI) From Free Trial to Paid Trial Receipt-AI new feature: Upload Receipts using Email How to switch hosting from Render to Heroku for your Ruby on Rails application Receipt-AI: Take a picture and text