How to setup Chart of Accounts in Receipt AI?

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Great news! We have made it even easier to reconcile your expenses in your accounting software.

After you upload receipts to Receipt AI, our system categorizes them automatically using your Chart of Accounts, making reconciliation just a single click away.

How to setup Chart of Accounts in Receipt AI?

1. Connect your accounting software, select at least one account from Banks and Cards.

What are Bank and Card accounts?: The image shows two payment options in card format. The first card displays a bank account labeled

2. Select Expense accounts for your receipts.

How to setup Chart of Accounts in Receipt AI? Screenshot of the 'Chart of Accounts' setup page in Receipt AI, displaying expense categories related to job expenses. Categories shown include 'Job Expenses,' 'Maintenance and Repairs,' 'Equipment Rental,' 'Job Materials,' 'Decks and Patios,' and 'Sprinklers and Drip Systems.' Each category has a checkmark indicating it is selected.

3. You are all set! Receipt AI automatically categorizes your receipts based on the selected chart of accounts.

Learn more

How to Reconcile in QuickBooks?

How to Reconcile in Xero?

How to Upload Receipts using Receipt AI?

Can I manually change a receipt’s category in Receipt AI?

Yes, you can manually update a receipt’s category if it’s miscategorized. After updating, click "Upload to QuickBooks or Xero" to sync the new expense category with your accounting software.

Can I add custom categories to my Chart of Accounts?

Receipt AI syncs with your accounting software’s Chart of Accounts, so add any custom categories there first. Once synced, they’ll appear in Receipt AI.

What if I change my Chart of Accounts in my accounting software?

If you change your Chart of Accounts, resync Receipt AI to update the accounts list. This process will require reselecting accounts but won’t affect existing receipts.

Why do we need the last 4 digits of the account number?

Receipt AI uses the last four digits of the account number to match receipts with the correct bank or card account during reconciliation.

What if the receipt doesn’t include a payment method, such as the last 4 digits?

If a receipt lacks a payment method, Receipt AI will use the first Bank or Card account you selected. Verify the account match in your accounting software before reconciliation.

Expense Reconciliation

Accounting Software Integration

Receipt Categorization

Chart of Accounts

Receipt AI