Upload Receipts to Xero with Receipt AI and SMS

Save 97% of your time by uploading receipts to Xero from your phone. Retrieve information, rename, and upload the receipt file to Xero in just 5 seconds.

The top-rated expense and receipt management website with a 5-star rating.

#1 Receipt AI App

The top-rated expense and receipt management website with a 5-star rating.
Receipt-AI has a 5-star rating in the QuickBooks store.
A photo of a receipt displayed on a phone screen is sent to Receipt-AI using SMS, and the AI responds with a message -"Thank you for the receipt."

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Great SMS Solution

I absolutely love the concept of Receipt-AI! It's amazing how technology has advanced to the point where we can easily manage our receipts simply by taking a picture and text!

Steve | Business Owner

Simplify Travel Expenses

Making expense reports is PITA. I used to travel for work and it was such a pain to record all my receipts and make the report I would just not do it for a lot of stuff and just pay out of pocket for my own expenses while traveling (food, random cab rides, etc). With Receipt-AI, I can just text all my receipts while on a trip and that is really helpful.

Noteng | Hacker News

Big Time Saver

I’ve historically used a few different expense management tools and would spend 30-60 minutes a month saving images of receipts to properly expense items. It was a nightmare experience but was mandatory within big Corp. Receipt-AI is very simple to use if you use QuickBooks and/or Xero.

Sean | Gary Group Capital

7881+

Receipts Uploaded

97%

Higher Productivity

13397

Minutes Saved

$3.72 M+

Total Expenses

1. Upload Receipts.

2. One-Click Reconciliation.

The Power of Receipt AI.

Now available for one-click reconciliation.

A photo of a receipt from Paris Baguette Bakery Café in Chicago's Chinatown. The receipt details a to-go order served by Justin T on 5/1/24 at 2:07 PM. Items ordered include a Ham & Cheese Pastry ($5.09), a Blueberry Cream Cheese Pastry ($4.09), a Croissant ($3.99), and a Very Berry Pastry ($4.79). A free pastry reward of $5.09 is applied, bringing the pre-discount subtotal to $17.96 and the discount total to $5.09. The subtotal is $12.87, with $1.38 tax, totaling $14.25. Payment was made using a DEBIT MASTERCARD with the last four digits xxxx. The receipt includes transaction details such as authorization code D67FC9 and payment ID qXnbF9npdP2. The bottom of the receipt promotes their app and website, with additional information including a men's bathroom code and WiFi details.

Wednesday, May 1, 2024

Paris Baguette Chicago

$14.25

Meals and Entertainment

2239 South Wentworth Avenue, Chicago, Il 60616

+1(872) 318-2026

Meeting with Client.

# Item Price
1 Ham & Cheese Pastry $5.09
2 Blueberry Cream Cheese Pastry $4.09
3 Croissant $3.99
4 Very Berry Pastry $4.79
Uploaded to Xero Uploaded to QuickBooks

* This example receipt was uploaded by Queenie Peng using Receipt-AI. She simply took a picture of the receipt and sent it via SMS, along with the text message: 'Meeting with Client' for tax purposes.

Supporting 39 languages

Hello, Receipt Inteligence.

See details
An image with colorful speech bubbles featuring greetings in various languages: 'Hello' (English), 'Bonjour' (French), 'Hola' (Spanish), 'Hi!' (informal English), and 'Guten Tag' (German), symbolizing Receipt-AI's support for 39 languages worldwide.
A symbolic image of a long, tangled receipt unraveling against a vibrant blue background, emphasizing the importance of digitalizing receipts in today's modern world using Receipt-AI technology.

Supported Image Formats

JPEG, PNG, PDF, TIFF, WEBP, HEIC or HEIF.

Receipt AI: Frequently Asked Questions

Female business owner presenting Receipt-AI features to a customer in her office.

Why do I need to keep receipts? *

Purchases, sales, payroll, and other transactions you have in your business will generate supporting documents. It is important to keep these documents because they support the entries in your books and on your tax return.

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What makes Receipt-AI unique?

What sets Receipt-AI apart is its SMS-based receipt upload feature. Users can simply send a picture of their receipt via text message, and Receipt-AI takes care of the rest: extracting data, renaming files, AI-categorizing expenses, ensuring secure storage, and uploading them. This SMS functionality allows receipt management to happen anytime, anywhere, without the need to download additional apps, making it exceptionally accessible and convenient.

Who is Receipt-AI for?

Receipt-AI is for businesses, finance teams, and individuals who handle expense reporting and need to manage, track, and organize receipts efficiently. Especially useful for teams that are frequently traveling, working on job sites, as well as for other on-site professionals.

What file formats does Receipt-AI support for receipts?

Receipt-AI supports the following file formats for receipts, including JPEG, PNG, PDF, TIFF, WEBP, HEIC, and HEIF.

What are the primary technologies used for Receipt-AI?

Receipt-AI is built on straightforward yet powerful technologies. It uses everyday tools such as email and SMS to collect receipts, and AI-driven algorithms to extract and sort information accurately. For financial tracking, it integrates directly with established software like QuickBooks and Xero to keep everything in sync.

Is my data in Receipt-AI encrypted and safe?

Yes, every receipt in Receipt-AI is encrypted and securely protected, as well as your account information. Safeguarding your data is our top priority.

Does Receipt-AI support email upload?

Yes, Receipt-AI supports email uploads. You can forward your receipt from the registered email address, with or without attachments. We aim to simplify the process for you.

How to include a memo to my receipt?

If you are using SMS, include a text message with your receipt photo before sending it to Receipt-AI. If you are using email, add a memo in the subject line.

Where can I find my uploaded receipts on Xero?

Click Reconcile [xx] items, then Account transactions.

Where can I find my uploaded receipts on QuickBooks?

Search 'Attachments' using magnifier icon.

Can I send multiple receipts in one message?

Yes, you can send as many receipt photos as you like in one or more messages. Our system treats each photo as a separate receipt and stores them in your account.

Do I need to include a message with my receipt image?

No, you don't need to type any messages. Our machine learning technology extracts information from the receipt image automatically such as date, vendor name and total amount. However, if you want to include a message, you can do so, and it will be displayed in your account.

Does it support countries outside of US and Canada?

At the moment, we support phone numbers from the US and Canada only, while email works worldwide. And we're actively working to bring Receipt-AI to more countries soon. Type your email and be the first to know when we expand our reach.

Can I use Receipt-AI if I don't have accounting software?

You do not need accounting software to use Receipt-AI. In fact, Good financial knowledge is key to making smart decisions and gaining insights.

How is 97% higher productivity calculated?

To calculate the 97% time saving, we compared the time required for the traditional method of uploading receipts to a computer, renaming receipts, and uploading them to our accounting software with the time needed for the Receipt-AI process. We manually went through the traditional method as quickly as possible, setting a timer to track our speed. In contrast, with Receipt-AI, we simply take a picture of the receipt and text it. By comparing the time difference, we found that we reduce repetitive work time by 97%.

Start uploading Receipts using SMS.

Save 97% of your time with efficient receipt processing

Works with Xero and QuickBooks

Perfect for businesses, big and small

No extra app downloads. Works with tools you already have (Email and SMS)

Start texting receipts →
A working professional traveling at a client site smiles as he takes a photo of a receipt with his smartphone. He plans to upload the receipt using SMS and Receipt-AI, which is integrated with Xero or QuickBooks, while sitting in a cozy café environment. Indicating the ease of using the app.
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