How to reconcile in QuickBooks online app?

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Since November 6, 2024, Receipt AI has been available for One-Click Reconciliation in QuickBooks online.

How to reconcile in QuickBooks with One-Click

Before November 6, 2024:

This guide helps you reconcile bank transactions(Expenses) in QuickBooks Online mobile app from your phone. 'Expenses' are the cost and money spent in managing your business. There are two steps:

1. Categorize Transaction

2. Attach Receipt

If you are using QuickBooks website:

Learn more: How to reconcile in QuickBooks website

If you are using QuickBooks mobile app:

Step 1: Categorize Transaction

1. Go to Menu -> All -> Transactions

How to reconcile in QuickBooks mobile app: Open the QuickBooks app, click 'Menu' at the bottom, select ‘All,’ and then click 'Transactions.'

2. Click 'Categorize xx transactions'

How to reconcile in QuickBooks mobile app: Click 'Categorize x amount of transactions' to start categorizing transactions.

3. Select an expense under 'FOR REVIEW' to start. We use a Home Depot expense as an example.

How to reconcile in QuickBooks mobile app: Click 'Categorize x amount of transactions' to start categorizing transactions.

4. Select a category for this expense. In the example we selected 'Supplies & Materials’ for the Home Depot expense. Then click 'Accept’ to finish categorizing this transaction.

How to reconcile in QuickBooks mobile app: Select a category for your expense, and then click ‘Accept’ to finish categorizing the expense.

Step 2: Attach Receipt

5. Click ‘Categorized’ and click the transaction you just reviewed.

How to reconcile in QuickBooks mobile app: Under 'Categorized', located the expense you just reviewed.

6. Click Add notes or Attachments -> Add existing note

How to reconcile in QuickBooks mobile app: Click Add notes or Attachments.

7. You should see a list of receipts uploaded from your Receipt AI account. Receipt AI renames receipts automatically to help you quickly find the receipt you need.

Click on the receipt and then click ‘Attach’

How to reconcile in QuickBooks mobile app: Find the receipt you need based on the date, vendor name, and total. Receipt AI automates the process of uploading and naming receipts to help you work more efficiently.

You are all set. We recommend finish categorizing all your transactions before you start matching any receipts. Use Receipt AI to help you quickly gather and rename receipts using Email and SMS, whether they're from your teams, physical copies, or from emails. Simply take a picture and text.

* Receipt AI includes the business purposes for your receipt when you upload them using SMS and Email. If you don't use Receipt AI, make sure to include a memo here.

How to reconcile in QuickBooks mobile app: You have completed the process of categorizing transaction and matching receipts in your QuickBooks account. Yay!