Line Item Extraction with Receipt-AI

Stay on Top of Business Receipts with AI. No Spreadsheets. No Manual Entry.

Try Receipt-AI today.

Real Example: Base Community Cafe Receipt Extraction

This receipt from Base Community Cafe (Chicago, Feb 1, 2025) includes:

• Kwik Drip (2 × $3.75) – $7.50
• Base Breakfast Bagel – $7.00
• Loose Leaf Tea – $3.75

• Subtotal: $18.25
• Tax: $1.96
• Total: $20.21
• Paid with: Mastercard ending in 6437 (Contactless)

Extracted automatically with Receipt-AI and synced to QuickBooks Online and Xero — categorized and organized in seconds.

How Receipt-AI Line Item Extraction Works

Take a photo of your receipt and send it via SMS, email, or upload directly. Receipt-AI extracts all key details — including date, vendor, total, and each line item such as item names, quantities, unit prices, and tax.

Details Captured in Each Receipt Line Item

1. Item: Product or service name (e.g., “Coffee,” “Hotel Stay”).
2. Quantity: Number of units purchased.
3. Unit Price: Cost per item.
4. Total Price: Quantity × Unit Price.
5. Category: Accounting category (e.g., Meals, Lodging, Office Supplies, Travel).

Editing and Syncing with Accounting Software

You can easily edit extracted line items by clicking "Edit Receipt." Changes are instantly synced with QuickBooks Online or Xero, ensuring accurate bookkeeping.

Accuracy of Receipt-AI

Powered by advanced AI and machine learning, Receipt-AI achieves high accuracy across a wide variety of receipt formats. If any line items don’t add up to the subtotal, Receipt-AI flags the receipt for review before syncing.

Supported Documents Beyond Receipts

Receipt-AI also extracts structured data from:

• Invoices – capture line-by-line billing details.
• Purchase Orders – track quantities and prices before payment.
• Packing Slips – verify delivered goods.
• Shipping Manifests – extract cargo item details.
• Quotations – store estimated costs.
• Bills of Materials (BOMs) – track components in manufacturing.

Integrations with QuickBooks and Xero

Receipt-AI connects seamlessly with QuickBooks Online and Xero. This means every extracted line item flows directly into your accounting software — reducing errors, saving time, and keeping records tax-ready.

Get Started with Receipt-AI

1. Sign up at Receipt-AI.

2. Choose a Business Basic or Business Advanced Plan.

3. Upload receipts via SMS, email, or web. Line items are extracted and synced in seconds.

Pricing & Account Management

Competitive pricing is available for both Business Basic and Advanced plans. Manage your subscription directly from your Receipt-AI dashboard — upgrade, downgrade, or cancel anytime.

Continuous Updates & Feature Requests

Receipt-AI is updated regularly based on user feedback. New features, integrations, and accuracy improvements roll out continuously. Have an idea? Send your request directly via the Receipt-AI website.