Manage Receipts with AI and SMS for Busy Traveling Teams

Save 97% of your time by uploading receipts to Xero or QuickBooks from your phone. Instead of spending hours tracking receipts and expense reports, take a picture and text in just 5 seconds.

The top-rated expense and receipt management website with a 5-star rating.

#1 Receipt AI App

The top-rated expense and receipt management website with a 5-star rating.
Receipt-AI has a 5-star rating in the QuickBooks store.
A photo of a receipt displayed on a phone screen is sent to Receipt-AI using SMS, and the AI responds with a message -"Thank you for the receipt."

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Great SMS Solution

I absolutely love the concept of Receipt-AI! It's amazing how technology has advanced to the point where we can easily manage our receipts simply by taking a picture and text!

Steve | Business Owner

Simplify Travel Expenses

Making expense reports is PITA. I used to travel for work and it was such a pain to record all my receipts and make the report I would just not do it for a lot of stuff and just pay out of pocket for my own expenses while traveling (food, random cab rides, etc). With Receipt-AI, I can just text all my receipts while on a trip and that is really helpful.

Noteng | Hacker News

Big Time Saver

I’ve historically used a few different expense management tools and would spend 30-60 minutes a month saving images of receipts to properly expense items. It was a nightmare experience but was mandatory within big Corp. Receipt-AI is very simple to use if you use QuickBooks and/or Xero.

Sean | Gary Group Capital

3417+

Receipts Uploaded

97%

Higher Productivity

5808.9

Minutes Saved

$1.25 M+

Total Expenses

Receipt-AI: Simplify Receipt Extraction

Receipts come in many forms: physical, emails, or from your coworkers. With Receipt-AI, you can add every receipt into one central hub using Email and SMS. Leverage AI to extract data like date, name, total and line items, saving 97% of your time.

Hand holding a smartphone displaying a receipt image with a message saying 'Thank you for the receipt, Ian.'. Receipt-AI offers receipt upload using emails, SMS and Drag and Drop.

Every Receipt in one place

You can search for receipts by date, name, total or your team member. Collaborate with your team by inviting them to upload their receipts. Simply add their emails to get started.

Support CSV download

Our user-friendly interface simplifies data downloads. As easy as the click of a button.

A CSV file containing merchant name, date, receipt image and total amount.

Work with Xero and QuickBooks

Easily connect to your accounting software. No more lost receipts or out-of-pocket payments. Upload receipts in seconds.

Leslie Knope, Ron Swanson and Andy Dwyer are uploading their receipts, which include waffles, bacon, eggs, and butter as line items. The receipts are pending to be uploaded to their accounting software Xero or QuickBooks.

Smart Folder Categorization

Text or email the receipt as usual. We'll then prompt you for folder selection, making receipt categorization both seamless and efficient.

Receipt-AI Ask: Which folder for this receipt? Reply with a number or new folder name. 1: 1688 2: Office supplies. Your answer: 1. Receipt-AI then replies: Thank you for the receipt.

Receipt AI Insights

A transparent view of your company's spending. With just a single click, you can switch between pie, column, and bar charts. This intuitive design simplifies expense analysis, presents the receipt data in a meaningful way.

Explore our 'Top 10 Most Visited Vendors' chart. It offers valuable insights into your spending patterns and empowers you to make well-informed financial decisions.

Receipt AI: The Power of Machine Learning.

Automatically retrieve key information and line items from receipts, rename the files, and upload them to your accounting software.

A photo of a receipt from Paris Baguette Bakery Café in Chicago's Chinatown. The receipt details a to-go order served by Justin T on 5/1/24 at 2:07 PM. Items ordered include a Ham & Cheese Pastry ($5.09), a Blueberry Cream Cheese Pastry ($4.09), a Croissant ($3.99), and a Very Berry Pastry ($4.79). A free pastry reward of $5.09 is applied, bringing the pre-discount subtotal to $17.96 and the discount total to $5.09. The subtotal is $12.87, with $1.38 tax, totaling $14.25. Payment was made using a DEBIT MASTERCARD with the last four digits xxxx. The receipt includes transaction details such as authorization code D67FC9 and payment ID qXnbF9npdP2. The bottom of the receipt promotes their app and website, with additional information including a men's bathroom code and WiFi details.

Wednesday, May 1, 2024

Paris Baguette Chicago

2239 South Wentworth Avenue, Chicago, Il 60616

+1(872) 318-2026

$14.25

Meeting with Client.

Uploaded to Xero Uploaded to QuickBooks
# Item Price
1 Ham & Cheese Pastry $5.09
2 Blueberry Cream Cheese Pastry $4.09
3 Croissant $3.99
4 Very Berry Pastry $4.79

* This example receipt was uploaded by Queenie Peng using Receipt-AI. She simply took a picture of the receipt and sent it via SMS, along with the text message: 'Meeting with Client' for tax purposes.

~ 50x faster

Total Process Time (3 Receipts)

Receipt-AI

26 seconds (SMS)

Competitor A

450 seconds

Competitor B

1330 seconds

Best Receipt Scanner

Work with Email & SMS

Receipt-AI

Competitor A

No, only Emails

Competitor B

No, only Emails

Always Reliable

Support Bulk Uploads

Receipt-AI

Competitor A

No, stuck in 'Extracting'

Competitor B

No

We focus on doing one thing,
and doing it well.

Use your phone to text or email a receipt photo to Receipt-AI.

Texts & Emails

Receipt-AI will automatically extract inforamtion from your receipt and upload it to your account.

Extract key information

Automatically analyze the receipt data and generate useful statistics just for you.

Business insights

You can download the receipts as a CSV file with one click.

CSV download

If you use Xero for expense management, we can also rename the receipt and upload it to your Xero account in a nice and organized way.

Upload to Xero

If you use QuickBooks for expense management, we can also rename the receipt and upload it to your QuickBooks account in a nice and organized way.

Upload to QuickBooks

Time saver

Gone are the days of having to take pictures, upload receipts to your computer, rename and attach them to a CSV file - We eliminate all those steps for you.

Free up space

You don't have to worry about holding onto receipts anymore. With our service, you can add them within seconds.

No more lost receipts

Have you ever lost a receipt because it stayed with you for too long? Don't worry, we've got you covered.

Find your inner peace

Are you constantly worried about keeping track of receipts? We understand the struggle. Receipt-AI was initially crafted for our internal use, but given how much we enjoyed using it, we decided to launch it and share it with the world.

Understand your Return on Investment

This not only gives you a clear picture of your actual earnings but also empowers you to make informed decisions, paving the way for sustainable growth.

Receipt AI: Frequently Asked Questions

Female business owner presenting Receipt-AI features to a customer in her office.

Why do I need to keep receipts? *

Purchases, sales, payroll, and other transactions you have in your business will generate supporting documents. It is important to keep these documents because they support the entries in your books and on your tax return.

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What makes Receipt-AI unique?

What sets Receipt-AI apart is its SMS based receipt upload feature. Users can simply send a picture of their receipt via text message, and Receipt-AI handles the rest: extracting data, categorizing it, and ensuring secure storage. This SMS functionality means that receipt management can happen anytime, anywhere, without the need for any additional apps or internet, making it exceptionally accessible and convenient.

Who is Receipt-AI for?

Receipt-AI is for businesses, finance teams, and individuals who handle expense reporting and need to manage, track, and organize receipts efficiently. Especially useful for teams that are frequently traveling, working on job sites, as well as for other on-site professionals.

What file formats does Receipt-AI support for receipts?

Receipt-AI supports the following file formats for receipts, including JPEG, PNG, PDF, TIFF, WEBP, HEIC, and HEIF.

What are the primary technologies used for Receipt-AI?

Receipt-AI is built on straightforward yet powerful technologies. It uses everyday tools such as email and SMS to collect receipts, and AI-driven algorithms to extract and sort information accurately. For financial tracking, it integrates directly with established software like QuickBooks and Xero to keep everything in sync.

Is my data in Receipt-AI encrypted and safe?

Yes, every receipt in Receipt-AI is encrypted and securely protected, as well as your account information. Safeguarding your data is our top priority.

Does Receipt-AI support email upload?

Yes, Receipt-AI supports email uploads. You can forward your receipt from the registered email address, with or without attachments. We aim to simplify the process for you.

How to include a memo to my receipt?

If you are using SMS, include a text message with your receipt photo before sending it to Receipt-AI. If you are using email, add a memo in the subject line.

Where can I find my uploaded receipts on Xero?

Click on your company name, then click 'Files'. All your uploaded receipts will be there.

Where can I find my uploaded receipts on QuickBooks?

Search for 'Attachments' using magnifier icon. All your uploaded receipts will be there.

Can I send multiple receipts in one message?

Yes, you can send as many receipt photos as you like in one or more messages. Our system treats each photo as a separate receipt and stores them in your account.

Do I need to include a message with my receipt image?

No, you don't need to type any messages. Our machine learning technology extracts information from the receipt image automatically such as date, vendor name and total amount. However, if you want to include a message, you can do so, and it will be displayed in your account.

Does it support countries outside of US and Canada?

At the moment, we support phone numbers from the US and Canada only, while email works worldwide. And we're actively working to bring Receipt-AI to more countries soon. Type your email and be the first to know when we expand our reach.

Can I use Receipt-AI if I don't have accounting software?

You do not need accounting software to use Receipt-AI. In fact, Good financial knowledge is key to making smart decisions and gaining insights.

How is 97% higher productivity calculated?

To calculate the 97% time saving, we compared the time required for the traditional method of uploading receipts to a computer, renaming receipts, and uploading them to our accounting software with the time needed for the Receipt-AI process. We manually went through the traditional method as quickly as possible, setting a timer to track our speed. In contrast, with Receipt-AI, we simply take a picture of the receipt and text it. By comparing the time difference, we found that we reduce repetitive work time by 97%.

Start uploading Receipts using SMS.

Save 97% of your time with efficient receipt processing

Works with Xero and QuickBooks

Perfect for businesses, big and small

No extra app downloads. Works with tools you already have (Email and SMS)

Start texting receipts →
A working professional traveling at a client site smiles as he takes a photo of a receipt with his smartphone. He plans to upload the receipt using SMS and Receipt-AI, which is integrated with Xero or QuickBooks, while sitting in a cozy café environment. Indicating the ease of using the app.

Receipt-AI with AI and SMS

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